Contract Administrator

The Contract Administrator will be responsible for the day-to-day management and administration of all company contracts. This role involves the full lifecycle of contracts, from drafting and negotiation to execution and renewal. The ideal candidate will have a strong understanding of legal principles related to contracts, excellent organizational skills, and the ability to work collaboratively with various internal departments and external partners. The Contract Administrator position is a part time role with the possibility of evolving into full time position in the future.

POSITION ACCOUNTABILITIES (results expected to achieve)

• Timely and Accurate Contract Execution
• Accuracy and Compliance
• Contract Integrity

KEY RESPONSIBILITIES (tasks to achieve the accountabilities)

• Manage the entire contract lifecycle, including drafting, reviewing, negotiating, executing, and archiving contracts. Ensure compliance with company policies and legal requirements.
• Draft, review, and modify a wide range of legal agreements, including but not limited to, vendor agreements, non-disclosure agreements (NDAs), master service agreements (MSAs), statements of work (SOWs), and partnership agreements.
• Lead or assist in the negotiation of contract terms with clients, suppliers, and partners to secure favorable outcomes while maintaining positive relationships.
• Monitor contract performance to ensure compliance with terms and conditions. Identify and mitigate potential legal and business risks associated with contractual agreements.
• Develop and implement strategies to improve the efficiency of the contract management process.
• Collaborate with various internal teams, to ensure contracts align with business objectives and address the needs of each department.
• Provide training to staff on contract procedures and best practices.
• Maintain an organized and up-to-date contract management system or database, ensuring all documents are easily accessible and properly archived.
• Prepare and present reports on contract status, key milestones, and other relevant metrics to management.
• Assist in the preparation of regular reports on key performance indicators for management and team leads including the creation of charts, graphics and summaries to visualize data trends.
• Conduct preliminary analysis of data to identify trends, anomalies, or areas for further investigation.
• Manage the renewal or termination of contracts in a timely manner, including preparing necessary documentation and communicating with all parties.

EXPERIENCE, EDUCATION AND SKILLS (note if required or preferred)

• Legal Studies, Finance, or a related field. A paralegal certificate or relevant certifications (e.g., CPCM, CCCM) is a plus.
• 3-5 years of experience in a contracts administration, paralegal, or similar role. Experience in the retail or construction industry is preferred.
• Strong knowledge of contract law and legal terminology.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organization skills.
• Ability to analyze contracts, assess risks, and solve problems.
• High degree of integrity and professional ethics.

OTHER QUALIFICATIONS (all required to qualify):

Commitment to upholding our Company’s Core Values:

• Keep Your Word
• Care for Your Colleagues
• Do Things Right the First Time
• Exceed Customer Expectations
• Think Like an Owner

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.