Bids Desk Coordinator

Boston Retail Solutions offer solutions that include modular barricades and graphics for companies nationwide. Our dedicated teams work hand in hand with our clients along the entire process to plan, manage, and coordinate every step of the way to make sure their project is finished... ON BRAND, ON TIME. We strive to embody our core values every day, such as, keeping your word, caring for colleagues, exceeding customer expectations, doing it right the first time and thinking like an owner. These values dictate how we treat our customers, our co-workers, and ourselves!

We are currently seeking a Bids Desk Coordinator to be the central hub for our bidding pipeline. You are responsible for monitoring bid boards, downloading project documents, and ensuring our internal teams have all necessary documentation to create accurate estimates on time to bidding parties.

Key Accountabilities (results Expected To Be Achieved)

• Knowledge of GC Bid Process to support Project Management team and perform responsible tasks from ITB request to bid submission.
• Timely and accurate submission of estimates to requesting parties.
• Collaborate effectively and develop positive relationships with internal team, contributing to an inclusive company culture.
  
  

Key Responsibilities (tasks that you do to achieve the accountabilities):

• Lead Sourcing & Monitoring: Daily monitoring of bid portals (e.g., Dodge, Blue Book, Building Connected, Construct Connect) for new projects that fit our criteria.
• ITB Management: Setting up projects in project management software and sending out Project Management and Service center teams for estimate completion.
• Data mining for additional bidding parties and submitting bids to multiple parties.
• Monitoring bid due dates in project management software to ensure bid submission completed on time.
• Support internal teams in General Contractor bid process from ITB to bid submission including the creation and duplicating of estimates.
• Communicate with clients and internal teams regarding bid status and requirements.
• Protect and secure all company assets on a daily basis.
  
  

Qualities For Success

• Demonstrate Core Values of Keep Your Word, Care for Colleagues, Exceed Customer Expectations, Done Right the First Time, and Think Like an Owner.
• Experience: 1–3 years in an office coordinator or administrative role, preferably within construction.
• High proficiency with spreadsheets (Excel/Google Sheets) and familiarity with bid management software like Building Connected, Plan Hub, or Procore.
• Highly organized individual with strong attention to detail skills able to manage high volume workflow without missing a deadline or plan update.
  
  

THIS JOB DESCRIPTION IS NOT INTENDED TO BE ALL-INCLUSIVE. EMPLOYEE MAY PERFORM OTHER RELATED DUTIES AS NEGOTIATED TO MEET THE ONGOING NEEDS OF THE ORGANIZATION.

Employees Are Eligible For

• Numerous insurance options, including Health, Dental and Vision Coverage
• Matching 401k plan
• Paid Time Off and Paid Holidays
• Employee Stock Ownership Plan (ESOP)