What are the responsibilities and job description for the Executive Assistant position at Boston Nutraceutical Science LLC?
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Director of Operations & Managing Partner. Executive Assistant’s responsibilities include managing appointments, making travel arrangements and prioritizing correspondence. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to senior management.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Assist the Managing Partner with administrative support
- Work as a delegate for organizing and prioritizing e-mail communications through Outlook
- Take minutes during meetings
- Screen and direct phone calls and review mail/correspondence
- Organize and maintain the OneDrive online filing system
Skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
Benefits
- 100% Employer Paid Health & Dental Insurance
- 401K participation eligible on day-one, with 3% Employer Match
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Providence, RI 02909: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location