What are the responsibilities and job description for the Administrative Assistant position at Boston FAM | d.b.a. Furniture & ApplianceMart and Ashley?
Brief Description
Join our team at BostonFAM dba Furniture & ApplianceMart/ Ashley Homestore and take the first step towards a rewarding career as a full-time Administrative Assistant for our Visual and Purchasing department. We are seeking motivated individuals who are passionate about learning and growing within our company.
As the Administrative Assistant you would provide essential support to the Director of Store Design and related teams by managing data entry, coordinating projects, and assisting with accessory purchasing. This role ensures smooth operations through accurate documentation, timely communication, and proactive problem-solving.
Key Responsibilities
Project & Administrative Support
BostonFAM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Join our team at BostonFAM dba Furniture & ApplianceMart/ Ashley Homestore and take the first step towards a rewarding career as a full-time Administrative Assistant for our Visual and Purchasing department. We are seeking motivated individuals who are passionate about learning and growing within our company.
As the Administrative Assistant you would provide essential support to the Director of Store Design and related teams by managing data entry, coordinating projects, and assisting with accessory purchasing. This role ensures smooth operations through accurate documentation, timely communication, and proactive problem-solving.
Key Responsibilities
Project & Administrative Support
- Support the Director of Store Design with daily project coordination, scheduling, and documentation to ensure department initiatives and timelines stay on track.
- Maintain organized records of product line-ups, design plans, and merchandising directives, ensuring updates are accurately communicated to the Visual team and relevant departments.
- Track incoming products, transfers, and floor changes, proactively identifying gaps or delays that could affect showroom readiness.
- Partner with the Visual Merchandising team to confirm all advertised products are displayed on the floor prior to ad drops.
- Assist in creating, distributing, and verifying ad tags across all store locations to ensure consistency and compliance with company standards.
- Assist in tracking and maintaining the visual budget, ensuring timely ordering of promotional décor, paint, and display materials in alignment with project timelines.
- Collaborate with the Director of Store Design to plan, install, and refresh showroom layouts, displays, and signage that align with company visual standards and seasonal launches.
- Provide visual support and coverage as needed, including during floor resets, store visits, major projects, or high-priority promotional events.
- Support the Visual team by ensuring accurate placement of furniture and accessories according to design plans and merchandising line-ups, while assisting in the creation of cohesive, trend-forward vignettes that reflect brand identity and enhance the customer experience.
- Ensure showroom spaces remain organized, visually appealing, and up to date with current product assortments.
- Monitor and manage key merchandising and product reports, including discontinued lists, sold floor inventory, and product transfers.
- Coordinate with the Warehouse, Purchasing, and Visual teams to maintain accurate and timely product flow between the Distribution Center and the showroom.
- Assist with tagging and labeling merchandise according to company standards to ensure pricing accuracy and visual consistency.
- Create and process purchase orders and product transfers for accessories.
- Communicate with third-party accessory vendors regarding damages, shortages, and order discrepancies, ensuring timely resolution.
- Update promotional pricing in the system to reflect current campaigns and offers.
- Order tagging supplies and POP (Point of Purchase) materials to support showroom and promotional needs.
- Assist in monitoring accessory inventory and maintaining accurate stock levels.
- Strong attention to detail and organizational skills.
- Proficient in Microsoft Office Suite with a strong willingness to learn new software systems; experience with AutoCAD is a plus.
- Excellent communication skills for vendor and internal team interactions.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Willingness to travel for showroom installations and store openings/remodels and design projects as needed.
- Personal and Professional Development opportunities
- Employee Stock Ownership Plan (ESOP)
- Paid-Time Off
- Paid birthday holiday
- Generous product discount
- 401K retirement plan with company match
- Health, Life, Dental, and Vision Insurance
- Long, short term disability insurance
- Educational Reimbursement
- Parental Leave
- Fun company activities - involvement in the community!
BostonFAM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.