What are the responsibilities and job description for the Administrative Assistant position at City of Oshkosh?
Help keep City services running smoothly while serving the Oshkosh community
The City of Oshkosh is seeking a detail-oriented and customer-focused Administrative Assistant to support the Department of Public Works Operations. This position provides administrative, customer service, payroll, purchasing, records, and operational support while serving as a key point of contact for residents, City staff, vendors, and contractors.
The ideal candidate is organized, accurate, professional, and able to manage multiple priorities in a fast-paced municipal office environment.
Key Responsibilities
- Coordinate daily administrative office functions for Public Works Operations.
- Receive, document, route, and track resident service requests and concerns.
- Prepare reports, correspondence, forms, notices, meeting materials, service request data, and other documentation.
- Maintain records, logs, databases, spreadsheets, schedules, calendars, and confidential files.
- Support communication among managers, supervisors, field crews, office staff, and other City departments.
- Schedule meetings, trainings, appointments, and conferences; prepare meeting notes or minutes as assigned.
- Process payroll, attendance, timekeeping, leave, and overtime records.
- Process invoices, receipts, payment requests, purchase orders, reimbursements, and other financial documents.
- Track expenditures, supplies, purchases, and budget-related information.
- Assist with purchasing office supplies, operational materials, uniforms, safety items, and other approved items.
- Perform other related duties as assigned.
Minimum Qualifications
- Associate’s or vocational degree in Business, Accounting, or a related field.
- Bachelor’s degree preferred.
- Three to five years of progressively responsible secretarial or administrative experience.
- Valid Wisconsin driver’s license.
What You’ll Bring
- Strong customer service, communication, and organizational skills.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Ability to learn City software systems, including payroll, purchasing, records, service request, work order, and asset management systems.
- Ability to maintain accurate records and prepare reports.
- Knowledge of payroll, budgeting, and purchasing procedures.
- Ability to handle confidential information appropriately.
- Ability to manage multiple priorities, work independently, meet deadlines, and exercise sound judgment.
- Ability to interact tactfully and professionally with residents, employees, vendors, contractors, and the public.
Benefits
- Competitive salary and comprehensive benefits package. Pay ranges from $55,282.50 to $63,180 depending on qualifications.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
Apply Today
Submit your application through the City of Oshkosh employment process by visiting our website and completing an online application: www.oshkoshwi.gov.
NOTE: Only applications submitted through the City of Oshkosh website will be considered.
Pay: $28.35 - $32.40 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $55,283 - $63,180