Real Estate Office Manager

Real Estate Office Manager – Boston Brokerage Group

Boston Brokerage Group is seeking an experienced and organized Real Estate Office Manager to oversee daily office operations and manage real estate processes. This role ensures smooth workflow for leasing, property management, and administrative tasks while supporting the accounting team. The ideal candidate is detail-oriented, proactive, and well-versed in real estate procedures, contracts, and office management.

• Oversee daily office operations, ensuring a well-organized and efficient work environment.
• Greet clients, tenants, and vendors; manage phone, email, and in-person communications.
• Review and approve rental applications, ensuring completeness, accuracy, and compliance with company policies.
• Process leases, lease renewals, and amendments in accordance with local and state regulations.
• Manage tenant onboarding and offboarding, including lease documentation, move-in/move-out procedures, and security deposit management.
• Maintain accurate digital and physical records of leases, contracts, and property documentation.
• Ensure timely rent collection, track payments, and follow up on delinquencies.
• Monitor accounting records and manage transactions using QuickBooks, including invoices, payments, and expense tracking.
• Generate reports for management on occupancy, leasing activity, and financial performance.
• Ensure compliance with federal, state, and local real estate laws and regulations.
• Implement office procedures and workflow improvements to increase efficiency.
• Support onboarding and training of new staff in real estate processes, software, and office protocols.
• Serve as a resource for staff and clients regarding leasing, rental agreements, and property management procedures.