What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Bordelon Marine Personnel LLC?
About the Role:
The Receptionist/Administrative Assistant at Bordelon Marine plays a pivotal role in ensuring smooth and efficient office operations by managing front desk activities and providing comprehensive administrative support. This position serves as the first point of contact for visitors and callers, representing the company with professionalism and courtesy. The role involves managing multi-line phone systems, maintaining accurate records, and handling general clerical duties to facilitate seamless communication and workflow within the office. Ultimately, this position contributes significantly to the overall productivity and organizational effectiveness of the Bordelon Marine Operations Office.
Minimum Qualifications:
- High school diploma or equivalent.
- Proven experience in a receptionist or administrative assistant role.
- Proficiency in managing multi-line phone systems.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills.
Preferred Qualifications:
- Associate’s degree or higher in Business Administration or related field.
- Familiarity with office software suites such as Microsoft Office (Word, Excel, Outlook).
- Prior experience working in a marine operations or similar industrial environment.
- Demonstrated ability to work independently and as part of a team in a fast-paced office setting.
Responsibilities:
- Greet and assist visitors and clients promptly and professionally, managing the front desk reception area.
- Answer, screen, and direct incoming calls using a multi-line phone system, taking messages as necessary.
- Perform general clerical duties such as filing, photocopying, scanning, and managing office supplies.
- Maintain accurate and organized records, ensuring confidentiality and easy retrieval of information.
- Support various administrative tasks to assist team members and management in daily operations.
