Payroll and HR Assistant

This position is responsible for effectively managing and supporting Booth Ranches’ payroll processes and Human Resources operations. This position requires reliability, emotional intelligence, integrity, discretion, and a strong commitment to customer service, confidentiality, and excellence.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Support

• Process payroll for hourly and salaried employees, ensuring accuracy and compliance with California wage and hour laws.
• Review and validate timecards, deductions, and adjustments.
• Maintain payroll records and employee files in accordance with company policy and legal requirements.
• Assist with garnishments, tax withholdings, and benefit deductions.
• Reconcile payroll reports and prepare summaries for the HR manager as needed.
• Coordinate with accounting to ensure accurate payroll journal entries and reporting.

Human Resources Support

• Assist with onboarding new of employees, including preparation of offer letters, new hire paperwork, and I-9 verification in either English or Spanish
• Assist with site safety audits, training, and incident investigations.
• Act as liaison between Booth Ranches’ HR department and staffing agency representatives.
• Maintain and update employee records in HRIS and personnel files.
• Support benefits administration, including enrollments, changes, and terminations.
• Assist with employee relations, performance documentation, and compliance tracking (training, certifications, etc.).
• Assist with organizing employee engagement activities and HR communications – English and Spanish required.
• Ensure compliance with California employment laws for wage statements, meal/rest period documentation, leave management, etc.

Administrative Duties

• Answer all calls sent to the HR Department.
• Provide general administrative support to the HR department, including data entry, filing, and correspondence.
• Respond to employee questions regarding payroll, benefits, and HR policies.
• Support audits (payroll/FLC’s) and compliance reviews as needed.

EDUCATION/EXPERIENCE:

• 1-3 years of experience in payroll or HR support roles (California payroll experience strongly preferred)
• Bilingual – Fluent in Spanish (spoken and written).
• Experience with payroll systems such as Paylocity.
• B.A. Degree in Human Resources, Business, or related field preferred but not required.
• High School Diploma required.

REQUIRED KNOWLEDGE/MENTAL SKILLS/ABILITIES:

• Must be able to maintain a valid CA driver’s license with the ability to be insured under company sponsored liability coverage.
• Bilingual (English/Spanish).
• Solid understanding of Full Cycle Payroll.
• Process Bi-weekly Payroll experience.
• Knowledge of California labor laws and wage & hour compliance.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills and the ability to handle multiple projects simultaneously and meet deadlines consistently.
• Ability to handle matters of confidentiality with utmost tact and diplomacy.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to make sound logical decisions
• Ability to take and follow instruction / Detail Oriented
• Ability to follow all company safety policies at all times.
• File, scan, fax, and perform other clerical duties as required
• Strong communication and social skills and able to receive criticism well
• Attention to detail and demonstrated ability to follow standard procedures is a requirement
• Strong organization skills with a sense of urgency and capable of prioritizing multiple tasks