Senior Grants Specialist

Booth Management Consulting, LLC (BMC) is a diverse CPA firm that provides accounting, auditing, and management consulting services to public and private clients nationwide. Our employee-friendly company environment emphasizes quality of life, initiative, creativity, strong work ethics, and loyalty. We seek a qualified, motivated, and progressive individual to join our team as a Grants Specialist.

Position Summary

The Grants Specialist will provide comprehensive support to the City of Philadelphia Water Department’s drawdown of federal and state funding streams for currently awarded assistance, as well as support future submittals and awards. 

Key Responsibilities

1. Cost Tracking and Accounting

• Assist the Water Department’s Finance Division with expanding the capacity for cost-tracking and public accounting of Water & Wastewater System funding.
• Coordinate with staff to obtain all costs and necessary backup documentation to develop, revise, and submit funding applications.
• Work with the Department to ensure the Department is following processes that meet the procurement requirements of federal and state grants; advise the Department on what procurement documentation to collect, review, document, or submit for federal and state grant applications; and advise on other related requirements the City should consider.
• Conduct work in compliance with the Office of Management and Budget's (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly referred to as "Uniform Guidance").
• Track the status of funding applications and payouts and serve as a co-liaison between granting agencies.
• Assist in responding to Requests for Information from relevant agencies.
• Assist with the submission of appeals to granting agencies.

2. Reporting, Compliance Monitoring, Training

• Provide detailed and periodic management reports on the status of applications, including developments, revisions, submissions/approvals, open issues, financial overview, etc.
• Coordinate and manage deliverables with funding agencies and grants reporting.
• Generate time extension requests to funding agencies when necessary, so that eligibility is not forfeited.
• Review data, records, and processes for compliance with requirements.
• Advise on document retention strategies for audit purposes.
• Assist in getting the necessary legal documents for proper filing.
• Provide cash management reports showing the projected schedule for reimbursement requests and the actual status of reimbursements received.
• Review data and records for compliance with requirements.
• Provide expert guidance and advisory services regarding all applicable legislation, regulations, policies, and rules.
• Provide ongoing guidance to maximize funding.
  

Experience & Qualifications

• Bachelor’s degree in accounting, business, or related fields.
• 6 years of experience in federal grants management.
• Knowledge of state and federal laws, regulations, policies, procedures, and methods governing the evaluation of federal grants, i.e., 2 CFR 200, 2 CFR 1500, and 40 CFR 33.
• Knowledge of federal accounting and compliance monitoring.
• Excellent written and verbal communication skills.
• Proficiency with MS Office - Word, Excel, Teams, SharePoint; familiarity with JotForm but not required.
• Solid organizational and interpersonal skills.

BMC is an equal employment opportunity (EEO)/affirmative action (AA) employer that is committed to providing a workplace that is free from discrimination based on race, color, ethnicity, religion, sex, national origin, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, pregnancy, genetic information or any other status protected by applicable federal, state, local or international law. These protections also extend to applicants.