Administrative Assistant

Administrative Assistant

We are seeking a highly dependable, organized, and motivated Office Assistant to help manage the daily operations of our office in Little Genesee, New York. This is a hands-on, in-person position for someone who takes initiative, communicates well, and can be counted on to arrive on time and complete assigned responsibilities.

The right person will be comfortable balancing front-desk coverage, customer service, administrative work, equipment-rental coordination, errands, and general office upkeep. Previous experience in a similar office, administrative, customer-service, or rental-related position is strongly preferred.

Primary Responsibilities

• Answer incoming telephone calls professionally and accurately relay messages
• Greet customers and provide dependable front-desk coverage
• Schedule, organize, and help prepare equipment rentals
• Communicate with customers regarding rental availability, pickup, and return
• Run business-related errands using a company-provided vehicle
• File, organize, and maintain business records and documents
• Scan, upload, and organize receipts in QuickBooks
• Assist management with administrative duties and daily office needs
• Perform light housekeeping to keep the office and customer areas clean, organized, and presentable
• Monitor office supplies and report items that need to be reordered
• Complete assigned tasks accurately and without repeated reminders
• Take initiative and help address other day-to-day needs as they arise
• Perform notarial services when needed if currently commissioned as a New York State Notary Public

Required Qualifications

• Valid driver’s license
• Dependable transportation to and from work
• Consistent, reliable, and punctual attendance
• Strong communication and customer-service skills
• Ability to remain organized while managing several responsibilities
• Basic computer, scanning, and document-management skills
• Ability to follow instructions, work independently, and take initiative
• Professional attitude and appearance
• Willingness to perform both administrative duties and hands-on office tasks

A company vehicle will be provided for all work-related errands. Employees will not be expected to use their personal vehicles for business errands.

Preferred Qualifications

• Previous experience as an office assistant, receptionist, administrative assistant, rental coordinator, or in a similar role
• Experience answering business phones and assisting customers
• Familiarity with QuickBooks, receipt management, scanning, and electronic filing
• Experience scheduling or coordinating equipment rentals
• Current New York State Notary Public commission is a strong plus

Schedule and Employment Details

• Location: Little Genesee, New York
• Starting status: Part-time
• Schedule: Weekdays during normal business hours
• Compensation: $16.00–$20.00 per hour, depending on relevant experience and qualifications
• Applicants who are currently commissioned New York State Notaries may qualify for a higher starting rate within the posted range
• Growth opportunity: This position may grow into a full-time role of up to 40 hours per week based on performance, dependable attendance, demonstrated value, workload, and the needs of the business

Attendance Expectations

This is a fully in-person position. Regular, punctual attendance is an essential requirement of the job because this employee provides front-desk coverage and daily support for the office.

We need someone who reports to work as scheduled, arrives on time, communicates promptly and professionally, and consistently follows through on responsibilities. Dependability and reliability are among the most important qualifications for this position.

How to Apply

Please send your résumé and a brief description of your relevant experience to adam@boomsinc.org. References may be requested.

Pay: $16.00 - $20.00 per hour

Expected hours: 20.0 – 40.0 per week

Work Location: In person

Salary : $16 - $20