What are the responsibilities and job description for the Executive Legal Secretary position at Bonnie Jones Associates, LLC?
Executive Legal Secretary – Litigation
Location: San Francisco, CA (Hybrid)
Salary: $85,000 – $115,000
A global law firm is seeking an experienced Executive Legal Secretary to support multiple litigation attorneys in its San Francisco office. This is a fast-paced role requiring strong organizational skills, attention to detail, and the ability to manage competing priorities.
Responsibilities:
- Draft, revise, proofread, and format legal documents, correspondence, and emails
- Manage attorney calendars, track deadlines, and ensure timely filings
- Handle e-filing in state and federal courts, ensuring compliance with court rules and procedures
- Prepare and file pleadings, motions, briefs, discovery, and subpoenas
- Coordinate service of process and communication with courts and opposing counsel
- Assist with trial preparation, including organizing exhibits, binders, and witness materials
- Prepare expense reports, time entry, and other administrative tasks
- Maintain and organize case files (electronic and physical)
- Support multiple attorneys while prioritizing urgent, time-sensitive work
Qualifications:
- Minimum 5 years of litigation legal secretary experience, preferably in a law firm
- Strong knowledge of state and federal court filing procedures
- Excellent typing and proofreading skills with high attention to detail
- Ability to manage multiple priorities and meet tight deadlines
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Experience with iManage is a plus
- Strong communication skills and a proactive, team-oriented approach
- Ability to work independently and anticipate needs
Additional Details:
- Hybrid schedule (in-office required)
- Overtime may be required based on workload
- Comprehensive benefits package including health, dental, life insurance, and 401(k)
Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. Our professional staff matches the right candidate with the right employer and we take a lot of pride in that responsibility. Bonnie Jones Associates, L.L.C. has over eighty years of combined recruiting experience.
Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!
Our commitment to you is that we will work very hard to find you the right match. Our hope is that you will be very happy that you have chosen to work with us and that you feel we have done a good job for you. Please browse our web site, www.bonniejones.com and contact us so that we can make a happy match for you!
Salary : $85,000 - $115,000