What are the responsibilities and job description for the Administrative Assistant position at Bodman?
Work as part of a team of attorneys, paralegals, clerks, and office services staff to transcribe and type correspondence, memoranda and time records as well as perform a variety of secretarial duties. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Working with us, you will:
- Assist with secretarial overflow.
- Create, edit, compile, print and save documents to document management system.
- Prepare attorney time records; process bills; proof billing sheets; and review and edit bills.
- Establish and maintain client and firm files; manage daily mail; request conflict of interest checks and maintain attorney calendars and deadline reminder systems.
- Work closely with administrative support staff (word processing, office services, receptionists, etc.). Maintain and observe confidentiality of attorney-client relationship.
An ideal candidate has:
- Prior experience as a legal secretary, administrative assistant, or work in a legal department or law firm.
- Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion.
- Experience in a document management system and time entry system a plus. Proficiency in Microsoft Word and Outlook.
About Bodman PLC
Bodman PLC is one of Michigan’s leading business law firms with more than 170 lawyers. We have a diverse client base that includes individuals and businesses in a variety of industries, with an emphasis on financial services, automotive, real estate and construction, technology, manufacturing, health care, and other sectors.
Department
Administrative Assistant
Employment Type
Permanent - Full Time
Location
Grand Rapids, MI
Workplace type
Onsite