Catering Sales and Coordinator

Hope Valley Country Club is a premier private club known for its exceptional service, elegant facilities, and memorable member and guest experiences. We pride ourselves on creating outstanding social and golf events, weddings, private celebrations, and corporate functions in a welcoming and professional environment.

Position Summary
Hope Valley Country Club is seeking an organized, energetic, and service-oriented Catering Sales & Event Coordinator to join our team. This individual will be responsible for driving catering sales, coordinating private events, and ensuring seamless execution from initial inquiry through event completion. The ideal candidate is highly organized, personable, detail-oriented, and thrives in a hospitality-focused environment.

Key Responsibilities

Sales & Client Relations

• Respond promptly to catering and event inquiries from members and guests

• Conduct club tours and actively promote catering services and event spaces

• Develop proposals, contracts, and event orders tailored to client needs

• Build and maintain strong relationships with members, clients, and vendors

• Actively seek opportunities to increase catering revenue and event bookings

Event Coordination

• Serve as the primary point of contact for clients throughout the planning process

• Coordinate all event details including menu selection, room setup, timelines, and special requests

• Communicate clearly with culinary, service, and operations teams to ensure flawless execution

• Oversee events as needed to ensure quality and client satisfaction

• Prepare detailed Banquet Event Orders (BEOs) and ensure accurate documentation

Administrative & Organizational

• Maintain accurate event records, contracts, and billing information

• Assist with forecasting, reporting, and tracking catering sales performance

• Ensure all event details are communicated effectively across departments

Qualifications

• Previous catering sales, event coordination, hospitality, or country club experience preferred

• Strong sales ability with a customer-focused mindset

• Excellent communication, interpersonal, and organizational skills

• Ability to manage multiple events and deadlines simultaneously

• Professional appearance and demeanor

• Proficiency in Microsoft Office; experience with catering/event software is a plus

• Ability to work evenings, weekends, and holidays as required by event schedules

Skills & Attributes

• Highly organized and detail-oriented

• Self-motivated with strong initiative

• Positive attitude and team-oriented approach

• Passion for hospitality and creating memorable experiences

Compensation & Benefits

• Competitive salary based on experience

• Commission or incentive opportunities (if applicable)

• Health benefits (if applicable)

• Paid time off

• Professional and supportive work environment