What are the responsibilities and job description for the Administrative Assistant to the Dean, College of Arts and Science position at Bob Jones University?
POSITION SUMMARY: Perform diversified administrative duties for the efficient operation of the dean's office.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Oversee the dean's calendar
- Coordinate meetings with division chairs, faculty, administration, etc., as needed
- Expedite materials or actions according to instructions with little or no supervision within assigned time frame
- Serve as liaison for the dean with both internal and external relationships
- Assist the dean, division chairs, and department heads with course and classroom scheduling
- Screen and direct incoming mail and calls; provide accurate information/assistance in a timely and courteous manner
- Facilitate communication with students, faculty, staff, and visitors
- Assist the dean with annual budget and financial operations
- Review all reimbursement requests and prepare requisitions as appropriate
- Assist faculty with student activities
- Plan and facilitate special events
- Maintain security for the science buildings using a secure software program
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Excellent communication skills, both written and oral
- Skill in grammar and business etiquette
- Administrative skills
- Skill in proofreading materials to ensure accuracy
- Ability to work independently and as a team player
- Ability to answer or direct questions in a professional, courteous, and timely manner
- Ability to independently identify and undertake additional tasks to be accomplished
- Ability to relate well to students, staff, and the general public in a courteous and professional manner
- Organizational skills, especially in regard to activities, schedules, priorities, and resources
- Ability to maintain a high degree of confidentiality
- Microsoft Office
An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc. Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., (https://www.bju.edu/about/positions.php). Employees are to be active members of a local Bible believing church which holds orthodox theology. Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.
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