What are the responsibilities and job description for the Administrative Coordinator (Billing & Title Support) position at Boater's World Marine Centers?
Description
Boater’s World Marine Centers in Bradenton, FL is seeking a detail-oriented Administrative Coordinator to support dealership operations. This role is responsible for assisting with billing, title and registration documentation, and general administrative coordination.
The Administrative Coordinator works closely with the Sales, Accounting, and Management teams to ensure boat, motor, and trailer transactions are processed accurately and documentation is maintained in compliance with dealership and state requirements.
Key Responsibilities
Billing & Transaction Processing
- Prepare, verify, and process billing transactions for boat, motor, and trailer sales
- Review deal paperwork and work orders for accuracy, required documentation, and correct pricing prior to billing
- Ensure proper application of taxes, fees, and discounts according to dealership policies and state regulations
- Assist with payment authorization for trade payoffs and consignment purchases
- Maintain accurate transaction records within dealership systems
Title & Registration Support
- Track the status of pending titles, registrations, and customer documentation
- Assist customers with questions related to titling and registration requirements
- Audit documentation on file to ensure completeness and accuracy
- Coordinate internally to ensure proper submission of title and registration paperwork
Administrative Support
- Respond to customer inquiries regarding paperwork, titling, and documentation
- Support the accounting department with month-end reporting and reconciliations as needed
- Maintain organized digital and physical filing systems
- Assist with general administrative and office coordination duties
- Maintain confidentiality of customer and financial information
Requirements
- Previous experience in billing, accounting, or administrative roles preferred
- Marine, automotive, RV, or powersports dealership experience is a plus
- Knowledge of titling and registration procedures preferred (training provided if needed)
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Experience working with dealership management systems (DMS) preferred
- Strong organizational and communication skills
- Ability to manage multiple tasks in a fast-paced environment
- High school diploma or equivalent required