Executive Assistant (contract)

At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets.

Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what is all about. Join us and be part of something extraordinary.

Job Summary:

The Executive Assistant role provides high-level administrative support to a senior executive within BNY’s Global Markets organization. This position supports a highly visible and fast-paced executive environment, requiring exceptional organizational skills, complex calendar management, executive communications, travel coordination, and acting as a trusted partner.

The position is onsite 4 days per week (preferred 5 days) and based at BNY’s headquarters at 240 Greenwich Street, New York, NY.

Key Responsibilities:

• Executive Administrative Support: Provide comprehensive administrative support to a senior executive, managing day-to-day priorities with autonomy, discretion, and attention to detail.
• Calendar & Time Management: Maintain a highly detailed and dynamic calendar, proactively prioritizing meetings, resolving conflicts, and ensuring the executive’s time is protected and used effectively.
• Executive Communication & Liaison: Serve as a primary point of contact between the executive, internal stakeholders, and external partners, facilitating clear, professional, and timely communication.
• Gatekeeping & Prioritization: Screen incoming communications, calls, and requests, exercising judgment on urgency and importance while representing the executive with professionalism.
• Travel & Logistics Coordination: Arrange complex domestic and international travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost effectiveness.
• Meeting & Event Coordination: Coordinate meetings, town halls, conferences, and virtual events using platforms such as MS Teams and WebEx, ensuring seamless execution and preparation.
• Expense & Administrative Processing: Manage expense reporting, billing, and office supply procurement with accuracy and timeliness.
• Cross-Team Collaboration: Partner closely with other executive assistants and global teams, providing backup support to senior leaders as needed, including the Global Head of Markets.
• Executive Readiness: Anticipate needs by ensuring executives are fully prepared for meetings, chasing down materials, aligning stakeholders, and managing follow-ups.
  
  

Qualifications:

• Proven experience supporting senior executives in a fast-paced, high-demand environment
• Exceptional organizational skills with the ability to multitask and prioritize effectively
• Strong written and verbal communication skills with a polished and professional demeanor
• Proficiency in Microsoft Office Suite, calendar management tools, and virtual meeting platforms
• Ability to adapt quickly, take initiative, and manage evolving priorities
• Experience managing executives with demanding schedules and frequent travel
  
  

Preferred Experience:

• Prior experience supporting C-suite or senior leadership within a global organization
• Background in financial services or a regulated corporate environment
• Experience working in high-volume, time-sensitive administrative environments
• Bachelor’s degree (or equivalent administrative experience)
  
  

Why Join Us:

With extensive on-the-job training, mentorship from experienced executive assistants, and exposure to high-level decision-making, this position is an excellent long-term opportunity for administrative professionals seeking growth, stability, and a potential path to permanent employment within BNY.

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

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Here’s a few of our recent awards:

America’s Most Innovative Companies, Fortune, 2025

World’s Most Admired Companies, Fortune 2025

“Most Just Companies”, Just Capital and CNBC, 2025

Pay Rate Range

56 - 70 USD hourly

Additional Notes

Applications will be accepted on an ongoing basis.

This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly.

Benefits Information

Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.