Leave and Benefits Coordinator - PA / Remote

Location(s): Erie, PA OR Pittsburgh, PA OR Philadelphia, PA – Remote options will be considered for this position. 

Overview:

The Leave & Benefits Coordinator supports the Barber National Institute by providing accurate, timely, and organized administrative coordination of employee benefits and leave programs. This role plays a critical part in ensuring team members receive clear information and dependable support during important employment events such as medical leave, benefits enrollment, and workplace injury reporting.

The Leave & Benefits Coordinator works closely with the Total Rewards team to manage high‑volume administrative processes, maintain system records, prepare routine reports, and support compliance with regulatory and organizational requirements. This position is well‑suited for a detail‑oriented professional who thrives in structured work, values confidentiality, and enjoys supporting employees through well‑managed HR processes.

What you’ll have:

• Working knowledge of administrative processes related to benefits, leave, or HR operations.
• Strong attention to detail and the ability to manage documentation accurately and consistently. 
• Comfort working within structured processes, deadlines, and compliance requirements.
• Ability to handle sensitive and confidential information with professionalism and discretion. 
• Strong organizational skills and the ability to manage multiple tasks and priorities.

What you’ll bring:

• Associate’s degree in human resources, business administration, accounting, or a related field preferred; relevant experience considered in lieu of degree.
• One to three years of experience in HR administration, benefits coordination, payroll support, or a related administrative role.
• Proficiency in Microsoft Office, particularly Excel; experience with HRIS or workforce systems preferred.
• Clear written and verbal communication skills.
• A collaborative mindset and willingness to learn and grow within the Total Rewards function.

A typical day‑to‑day may include:

• Coordinating intake and documentation tracking for employee leave requests, including monitoring required forms and maintaining organized records.
• Supporting benefits administration by processing enrollments, life events, and documentation updates in HRIS and related systems.
• Assisting with the intake and documentation tracking of reasonable accommodation requests.
• Maintaining accurate records in HRIS, payroll, timekeeping, and document management systems.
• Preparing routine reports, tracking logs, and summaries related to benefits, leave, compensation, or total rewards programs.
• Monitoring documentation deadlines, recertifications, and required follow‑ups to ensure timely processing.
• Supporting open enrollment activities, including scheduling, materials preparation, and employee communications.
• Coordinating intake and documentation tracking for workers’ compensation incidents and maintaining organized claim records.
• Communicating with employees regarding documentation requirements, timelines, and general process guidance.
• Supporting HR leadership and Total Rewards team members with administrative coordination and special projects.