DMV/INVENTORY SPECIALTY DESK

Company Overview

BMW of Darien is a family-owned BMW dealership with 60 years of dedicated service in the Darien, CT area. We are committed to delivering exceptional customer experiences through our focus on quality service, community involvement, and a supportive work environment. If you are ready to become part of a team that values excellence in all that we do, we invite you to apply today and become a part of the BMW of Darien family!

Job Overview

We are seeking a detail-oriented energetic clerical/accounting support member to join our team. In this vital role, you will manage DMV billing processes and oversee inventory-related billing activities, ensuring accuracy and compliance with all applicable regulations.

Additionally this role will include some accounting data entry while keeping accurate financial records via CDK. This candidate will need to be a flexible team member who will also perform some administrative tasks, and should be able to communicate effectively. Cross training is expected amongst the team. Compensation will be determined based on level of experience.

Your expertise in accounting systems and customer service will help maintain seamless operations and foster positive client relationships. All applicants should have experience in a dealership environment and be able to provide references.

PLEASE DO NOT APPLY IF NO EXPERIENCE IN A DEALERSHIP; YOUR RESUME WILL NOT BE ACKNOWLEDGED.

Responsibilities Include but are not limited to:

• Process DMV-related billing transactions accurately using specialized billing software and accounting systems
• Manage inventory records related to vehicle registration, titles, and licensing documentation and reconciling fees associated with each transaction
• Secure titles for used vehicles, and MSOs for new vehicles
• Proper bank documentation processing for contract funding, in a timely manner
• Maintain detailed records of all billing activities for all wholesale and dealer swap transactions including reconciling payment
• Communicate effectively with team members and vendors, fulfill documentation requirements, and provide status updates
• Ensure compliance with state DMV regulations, privacy rules and company policies
• Prepare and process accounting transactions
• Maintain organized written/scanned records of financial transactions for audits.
• Utilize Excel data analysis skills to generate reports and support audit processes

You might also be asked to assist other team members as needed in various support tasks including, but not limited to, covering reception, distribution of employment information, contacting vendors, cashiering customers, assisting in document audits, and the preparation of month end books.

Requirements

• One year minimum dealership experience in same capacity or similar
• Excellent communication and team-working ability
• Strong time management skills with the ability to prioritize tasks effectively.
• Detail-oriented with strong organizational skills.
• Experience in CDK DMS system a plus, but not required
• Excellent phone etiquette and communication skills with clients as well as with other team members on all levels
• Experience with monthly reconciliations and journal entries a plus

Join us to be part of a dynamic team where your expertise will directly contribute to smooth operations and outstanding customer satisfaction. We value energetic professionals who thrive in fast-paced environments and are eager to grow their careers in automotive finance!

Pay: $38,500.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• DEALERSHIP: 1 year (Required)

Work Location: In person

Salary : $38,500 - $50,000