What are the responsibilities and job description for the Administrative Assistant position at BMF Tax & Accounting?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you’re ready to contribute your organizational expertise and positive attitude, we want to hear from you!
Duties
- Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Maintain accurate records through data entry, filing, and document proofreading using Microsoft Office Suite, Google Workspace, and spreadsheets
- Coordinate calendar management and schedule appointments or meetings efficiently using productivity software
- Handle correspondence via word processing and email communication, ensuring clarity and professionalism in all client interactions
- Support office management tasks such as inventory control, supply ordering, and maintaining office equipment
- Assist with filing activities using QuickBooks or similar accounting software
- Provide customer support by addressing inquiries promptly and maintaining excellent phone etiquette
- Work closely with owner & management
- Organize files systematically for easy retrieval and ensure all records are up-to-date and compliant with company policies
Qualifications
- Proven experience in office administration or clerical roles with a strong background in office management and customer service
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools
- Technical skills including computer literacy, familiarity with QuickBooks, multi-line phone systems, and general office productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong communication skills—bilingual abilities are a plus—and exceptional phone etiquette for professional client interactions
- Experience in calendar management, filing systems, proofreading, and time management techniques
- Demonstrated ability to handle confidential information discreetly while maintaining high levels of accuracy and efficiency
Join us as an Administrative Assistant where your enthusiasm for organization meets your commitment to excellence! Be part of a vibrant team dedicated to creating an efficient workplace that supports growth, collaboration, and success.
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $40,000 - $45,000