What are the responsibilities and job description for the Administrative Assistant position at Vibrant LLC?
Vibrant is searching for an Administrative Assistant who will support our mission. The Administrative Assistant provides support to our managers and employees, assisting in daily office needs and our company’s general administrative activities. Helps ensure that all interactions between the organization and others are positive and productive. Responsible for confidential and time sensitive material.
Benefits
Office hours 8-5 M-TH, 8-12 F (still paid 40 hours)
No on call, no weekends
PTO, sick time/mental health and 8 paid holidays
Access to daily pay
Wellness benefit
401K and company match (after 1 year of service)
Casual & fun office vibe
Work that matters & company that cares
Opportunity for growth
Requirements:
Basic Functions
The Administrative Assistant provides support to our managers and employees, assisting in daily office needs and our company’s general administrative activities. Helps ensure that all interactions between the organization and others are positive and productive. Responsible for confidential and time sensitive material.
Responsibilities:
- Answer phones, emails, and texts to provide customer service to our field staff, clients and their families and referral sources
- Provide daily scheduling needs
- Greet, welcome and provide general support to all visitors
- Assist with documentation requirements
- Prepare marketing, intake and onboarding materials
- Assist with annual client paperwork
- Basic office functions – scanning, sorting/preparing mail, filing, preparing documents etc.
- Order and maintain office supplies
- Run operational reports as directed from Management/Administration
- Create/manage content for social media and/or website blogs
- Always represent the agency professionally
- Other duties as assigned
Essential Qualifications:
- Demonstrated customer service skills and ability to de-escalate situations
- Computer/keyboarding skills: Microsoft office, excel, PowerPoint, Adobe
- Have an interest in serving the elderly or people with disabilities
- Excellent verbal and written communication skills
- Ability to provide customer service to all types of people of different age, race, gender, socioeconomic status and special needs.
- Ability to manage multiple projects and deadlines; and thrive in a fast-paced environment
- Have a positive attitude and be a team player
Special Requirements:
- Ability to drive to work site locations
- Valid Driver’s License and auto insurance
- Ability to lift 25-50 lbs., bend, twist, kneel, reach, push, pull and carry