Contract Administrator

General Description

Provide support to operations and other Shared Service Center departments regarding all aspects of the administration of contractual obligations and relationships.   The Contract Administrator will manage and develop reports to facilitate a professional team environment that delivers improved business outcomes.

Key Duties

Department Responsibilities

• Read specifications (including specimen contract) in bid documents from a risk management perspective.
• Assist in solicitation of vendors and subcontractors, including DBE’s and related reporting.
• Coordinate, execute and distribute purchase documents, bonds or guarantees for subcontractors and verification of insurance coverage.
• Maintain reports showing security and insurance received from subcontractors
• Coordinate filing of notices or liens required for projects.
• Coordinate, review, execute and distribute change orders and supplemental agreements.
• Monitor project status and interdict as appropriate to ensure preservation of Company’s rights.
• Assist with resolution of claims or disputes.
• Coordinate project close-out documentation.
• Maintain permanent contract files for all projects.

Responsibilities

• Review bid documents for risk clauses or specifications.
• Review all Prime contracts and change orders to ensure terms and conditions are within established risk management policies.
• Possess a complete understanding of contract pricing
• Review subcontracts and purchase orders.
• Review submittals to owner to verify that submissions have incorporated the requirements specified in the contract.
• Identify, recommend and implement departmental process improvements
• Monitor/review subcontractor and material supplier lien releases
• Review contract required deliverables to owner
• DBE plan with opportunity & risks
• DBE outreach
• To coordinate and communicate all issues, concerns and opportunities with all of the other teams and groups; to help insure success during all the bidding and project management activities
• Assist Division Managers in collection of funds overdue to Company.
• Chief liaison with legal counsel; assist Division Managers in preparation of claims and litigation.

Qualification Requirements

• General.  To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education and Experience. 
• College degree in Construction Management, Civil Engineering or related field preferred.
• Minimum ten years experience in management of construction projects or contract administration preferred.
• Heavy/highway construction experience preferred. Experience working with State DOT’s, County and City Procurement departments, Federal Contracting Agencies, such as US Navy, Army Corps of Engineers etc. is preferred.
• DBE utilization plan management, Federal Subcontracting plan and local business plan for MBE/DBE or Small Business Utilization requirements. 
• Proficient in Microsoft Office Suite, specifically Word and Excel
• Effective verbal and written communication, and advanced computer skills essential

Company Benefits

• Medical & Vision Insurance
• Dental Insurance
• Basic Life and AD&D Insurance
• Short Term Disability
• Voluntary Term Life
• Long Term Disability
• Sick Leave
• Paid Vacation & Holiday Pay
• 401(k) Plan
• Additional Benefits including wellness coaching, etc..

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.