Operations & Engagement Coordinator

The Operations & Engagement Coordinator serves as a central hub for Bluum’s operations, outreach, and communications, ensuring seamless coordination across our network and helping bring key initiatives to life.

This highly collaborative, fast-paced role is ideal for someone who enjoys keeping projects organized, supporting meaningful work, and contributing to mission-driven impact behind the scenes. The position supports both the Director of Operations and the Director of Outreach & Organization and plays a key role in ensuring day-to-day excellence across the organization.

This role offers opportunities for professional growth and increased responsibility over time. As the Coordinator becomes more familiar with Bluum’s work and systems, there will be opportunities to take on expanded ownership across operations, communications, and program coordination, based on individual strengths and organizational needs.

This position is fully on-site and does not offer remote work flexibility. Regular in-person presence is required to support team collaboration and daily operations.

The role also includes occasional off-site work and travel to support meetings, events, and organizational initiatives. Travel may vary throughout the year depending on program needs.

• Create and distribute calendar invites, meeting materials, and follow-up communications
• Assist with travel planning, conference coordination, and event logistics
• Track contracts and organizational documents in systems such as Monday.com and SharePoint
• Maintain highly organized digital and physical filing systems

Office & Operations Management

• Serve as the first point of contact for guests, visitors, and general inquiries
• Manage office operations including supplies, mail distribution, subscriptions, and equipment
• Prepare conference rooms for meetings (A/V setup, food & drinks, materials)
• Provide general administrative and technology support to staff
• Maintain and update organizational contact lists, vendors, and databases 

• Schedule blog posts, newsletters, and social media content
• Maintain and organize digital brand assets (photos, videos, content libraries)
• Support website updates and content management
• Manage mailing lists, segmentation, and email communications (e.g., Mailchimp)
• Monitor social media channels and support audience engagement
• Assist in producing newsletters and email campaigns on a regular schedule

• Coordinate logistics for Communities of Practice (CoP), trainings, and events
• Venue coordination
• Food ordering
• Printing and materials preparation
• Uploading and maintaining online resources
• Support major events such as legislative dinners, school tours, and convenings
• Schedule and coordinate school visits and partner engagements

• Maintain organized archives and digital records
• Pull analytics and performance reports for leadership review
• Ensure accuracy of contact databases and communication systems
• Support tracking and reporting processes across departments 

• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong problem-solving skills and adaptability
• Ability to work collaboratively with internal and external stakeholders
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with tools such as Monday.com, Mailchimp, or CRM systems preferred

• Bachelor’s Degree
• 2 years of administrative, operations, or coordination experience preferred
• Experience in nonprofit, education, or communications environments is a plus