Workplace Coordinator

Job Title: Workplace Coordination (Office Coordinator)
Location: Bellevue, WA 98004
Job Type: Temporary Contract

Job Overview:

The Workplace Experience Associate serves as the primary point of contact for employees and clients, delivering high-quality front-of-house, administrative, and workplace support to create a welcoming, efficient, and service-oriented environment.

REQUIREMENTS

Knowledge Required: Proficiency in Microsoft Office Suite, Teams, CRM platforms like Salesforce, and customer service principles.

Skills Required: Strong keyboarding, communication, interpersonal, social, organizational, and problem-solving skills. Must demonstrate excellent listening abilities and consistently provide top-notch customer service.

Abilities Required: Ability to follow instructions, collaborate effectively as a team player, manage stress, meet tight deadlines, and maintain an upbeat attitude. Critical thinking skills are essential. Must be able to lift up to 15 pounds.

Key Responsibilities:

Client & Guest Experience

• Act as the first point of engagement, delivering a warm and professional experience.
• Manage guest registration, visitor passes, calls, and general inquiries.
• Coordinate meeting rooms, catering, tech setup, and logistics for client visits.
• Support client-facing teams, gather feedback, and maintain client-ready spaces.
• Assist with planning events, workshops, networking sessions, and team activities.
• Provide concierge-style services including travel support, reservations, shipping, and hospitality arrangements.

Office Management & Administrative Support

• Oversee daily office operations and act as the main contact for staff, executives, and partners.
• Manage calendars, meetings, travel, expenses, and internal communication.
• Maintain files, documents, mail, packages, and vendor coordination.
• Track invoices, budgets, and financial logs per company procedures.
• Ensure all office, reception, conference, and common areas remain clean, stocked, and operational.
• Handle supply ordering, equipment checks, maintenance requests, and kitchen upkeep.
• Support companywide meetings and perform additional duties as needed.

Qualifications

• Strong communication, interpersonal, and organizational skills.
• Ability to manage multiple priorities simultaneously.
• Creative, proactive, and customer-focused mindset.
• Proficient in workplace management tools and software.
• Strong problem-solving and analytical skills.
• Ability to work effectively in a fast-paced environment.

Job Type: Temporary

Pay: $25.00 - $30.00 per hour

Expected hours: 8 per week

Experience:

• Salesforce: 2 years (Required)

Ability to Commute:

• Bellevue, WA 98004 (Required)

Work Location: In person

Salary : $25 - $30