Facilities Manager

Bluegrass Orthopaedics (BGO) is seeking a full-time, hands-on Facilities Manager to oversee the maintenance, safety, and operational performance of multiple clinical and administrative locations.

Position: Facilities Manager

Department: Maintenance

Reports To: Sr. Vice President

FLSA Status: Exempt

Scope:

The Facilities Manager is responsible for overseeing the maintenance, safety, and operational functionality of all company facilities. This role ensures that our workspaces are safe, efficient, and well-maintained, while coordinating vendors, equipment, and maintenance projects.

Key Responsibilities & Duties:

Facilities Management:

• Maintain the physical spaces, ensuring a safe, clean, and functional environment.
• Develop and implement preventive maintenance schedules for building systems and equipment (HVAC, electrical, plumbing, etc.).
• Inspect facilities and equipment regularly, identifying repairs or maintenance needs.
• Oversee the day-to-day maintenance operations and coordinate work orders.
• Manage facility-related vendors and service contracts, including janitorial, HVAC, plumbing, and general maintenance.
• Maintain files for warranties, service agreements, licenses, inspections, and contracts.
• Maintain inventory, storage, and distribution of supplies for facilities and maintenance operations.
• Oversee a department budgets, estimating costs for repair projects, and tracking expenditures.
• Plan and oversee renovations, expansions, and relocation projects.
• Ensure compliance with OSHA, ADA, fire safety, and other regulatory standards.
• Participate in emergency preparedness planning and coordinate drills, evacuation plans, and disaster response.

Security Management:

• Oversee all security system software.
• Oversee all badging software.
• On-call for after-hours security-related incidents.
• Point of contact for all local law enforcement officials.
• First point of contact for security-related vendors.
• Review and maintain security footage and camera system.
• Visit all locations as needed.

Leadership & Supervision:

• Supervise and provide guidance to direct reports, ensuring responsibilities are fulfilled effectively.
• Conduct performance evaluations, provide feedback, and foster professional development for team members.
• Manage scheduling, workload distribution, and task prioritization for direct reports.
• Promote teamwork and collaboration within the department and across the organization

Qualifications & Supervision:

• High School Diploma or equivalent required
• Trade School Certification or an Associate or Bachelor’s degree in Facilities Management, Engineering, or related field preferred.
• Minimum of three years’ experience in facilities management or building operations.
• Project management skills and ability to prioritize multiple tasks.
• Knowledge of building systems including electrical, HVAC, plumbing, and general maintenance.
• Strong organizational, analytical, and problem-solving skills.
• Experience supervising staff and managing vendors.
• Ability to act quickly and make decisions in emergency situations.
• Valid driver’s license; ability to travel between multiple facility locations.

Skills:

• Leadership and supervisory skills
• Project management and organizational skills
• Vendor management and contract negotiation
• Knowledge of OSHA, ADA, and compliance regulations
• Facility maintenance and repair expertise
• Budget management and financial oversight
• Emergency response planning and crisis management (supportive role)
• Effective communication and interpersonal skills
• Adaptability and proactive mindset

Physical Requirements:

• Able to stand for long periods of time.
• Push/pull/pick-up 50 - 100 lbs.
• Visual acuity, hand-finger dexterity, ability to speak and hear.
• Ability to move between multiple facility locations as needed.

Schedule:

Full-time, with variable hours depending on business needs

About Bluegrass Orthopaedics (BGO):

At Bluegrass Orthopaedics, we are committed to making every patient feel like they are at the center of our care. Our values—integrity, respect, and compassion—guide us as we provide affordable, high-quality orthopedic services. Our dedicated staff and providers ensure the best outcomes for our patients.

Equal Opportunity Employer Statement:

BGO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

** Note: This job description outlines the general nature and key responsibilities of the role. Duties and requirements may be adjusted based on business needs.**