What are the responsibilities and job description for the Office Administrator position at Bluefield Realty Group?
Description
The Office Administrator for our new Columbia location will be responsible for maintaining daily office functions and operations while working closely with agents and other staff to ensure clients have the best possible experience. They will be responsible for providing administrative support to all departments as well as the leadership team.
Responsibilities
• Responsible for greeting agents, visitors, clients, and vendors
• Responsible for incoming and outgoing mail
• Responsible for maintaining inventory for all office supplies
• Responsible for the general cleanliness of the conference rooms, kitchen, and office as a whole
• Responsible for contacting vendors and property management as required
• Responsible for inputting new listings into MLS
• Responsible for printing and stocking the Buyer / Seller Packages
• Responsible for maintaining conference room schedules
• Responsible for maintaining the pending contract spreadsheet
• Responsible for lockbox inventory tracking
• Responsible for keeping the listings spreadsheet up to date
• Responsible for inputting non-MLS transactions and keeping the spreadsheet up to date
• Responsible for assisting the inside sales department by inputting saved searches into Sierra Interactive
• Responsible for planning and coordinating company functions
• Responsible for completing special assignments as given by the CEO, VP of Operations, and other members of the Leadership Team
• Other duties as assigned
Qualifications
• Strong communication skills
• Strong time management skills
• Strong computer/technology skills preferred
• Experience working independently in an office environment
• Experience using and maintaining spreadsheets
• Experience using Google Calendar, Gmail, Google Docs, and Google Drive is preferred
• Experience in the real estate industry is preferred
• High school diploma or GED, bachelor's, or associate degree preferred
The Office Administrator for our new Columbia location will be responsible for maintaining daily office functions and operations while working closely with agents and other staff to ensure clients have the best possible experience. They will be responsible for providing administrative support to all departments as well as the leadership team.
Responsibilities
• Responsible for greeting agents, visitors, clients, and vendors
• Responsible for incoming and outgoing mail
• Responsible for maintaining inventory for all office supplies
• Responsible for the general cleanliness of the conference rooms, kitchen, and office as a whole
• Responsible for contacting vendors and property management as required
• Responsible for inputting new listings into MLS
• Responsible for printing and stocking the Buyer / Seller Packages
• Responsible for maintaining conference room schedules
• Responsible for maintaining the pending contract spreadsheet
• Responsible for lockbox inventory tracking
• Responsible for keeping the listings spreadsheet up to date
• Responsible for inputting non-MLS transactions and keeping the spreadsheet up to date
• Responsible for assisting the inside sales department by inputting saved searches into Sierra Interactive
• Responsible for planning and coordinating company functions
• Responsible for completing special assignments as given by the CEO, VP of Operations, and other members of the Leadership Team
• Other duties as assigned
Qualifications
• Strong communication skills
• Strong time management skills
• Strong computer/technology skills preferred
• Experience working independently in an office environment
• Experience using and maintaining spreadsheets
• Experience using Google Calendar, Gmail, Google Docs, and Google Drive is preferred
• Experience in the real estate industry is preferred
• High school diploma or GED, bachelor's, or associate degree preferred
Salary : $19