What are the responsibilities and job description for the Executive Assistant position at Bluebird Capital Fund?
We are hiring a strategic, high ownership Executive Assistant to work directly with the Founder and Manager of Bluebird Capital.
Bluebird Capital is a growing private equity fund acquiring and scaling gutter, roofing, and exterior home services businesses across the U.S. through a disciplined roll up strategy. This role is the operational backbone of the firm. You will partner closely with the Founder on day to day execution, systems, priorities, and follow-through to drive efficiency, investor relationships, deal flow, and portfolio performance. This is not a basic administrative role; you will be anticipating needs, building processes, and ensuring consistent forward momentum in a fast-paced, high-growth environment.
In this role, you will:
- Own the Founder’s calendar end to end, protecting focus time, optimizing daily/weekly workflow, and coordinating high-priority meetings, investor calls, deal reviews, portfolio check-ins, and travel (including site visits and acquisition trips).
- Sit in on key meetings, capture structured notes, track action items across the deal pipeline, investor relations, and operations, and drive follow through to completion.
- Manage and optimize firm systems (CRM, project management tools, Google Drive/Dropbox, etc.), track investor interactions, deal flow, and portfolio KPIs, and keep projects moving forward with proactive ownership.
- Support email and communication, manage the Founder’s inbox, draft responses, and assist with investor, partner, and portfolio company correspondence.
- Coordinate investor meetings, site visits, events, and dinners while building detailed itineraries and aligning everything with business priorities.
- Handle operational and financial tasks such as processing approved items, assisting with wires/transactions, maintaining organized records, and supporting administrative needs across the firm.
We are looking for someone who is extremely organized, detail-oriented, and systems-driven, with exceptional ownership and accountability. You thrive in a supportive leadership role, anticipate needs before they arise, communicate clearly and proactively, and handle confidential information with the highest integrity. You are resourceful, adaptable in a fast moving environment, and energized by helping a founder scale a private equity operation.
This role offers direct exposure to private equity deal flow, investor relationships, portfolio operations, and business scaling. You will gain hands-on insight into how a growing PE fund operates, with the opportunity to grow into a larger operational or Chief of Staff-type role over time.
This is a full-time position based in the Eagle, Idaho area. Compensation starts at $60,000–$75,000 annually depending on experience, plus performance-based bonuses.
Qualifications
- Proficient in Executive Administrative Assistance and Executive Support
- Strong administrative skills, including Administrative Assistance and organizational abilities
- Excellent Communication skills, both verbal and written
- Detail-oriented, with strong time-management and multitasking abilities
- Proficiency with office productivity tools, such as Microsoft Office Suite
- Prior experience in financial services or a similar industry is a plus
- High-level integrity and ability to handle sensitive and confidential information
Salary : $60,000 - $75,000