Executive Assistant

At Blue Zones Health we are redefining what it means to live a vibrant and healthy lifestyle. Inspired by long-living cultures around the world, we strive to empower people to make simple and sustainable lifestyle changes that lead to longer, better and more fulfilling lives. If you are ready to help transform well-being and be a pivotal part of our team, we want to meet with you!

The compensation range for this position is $28.00/hr - $33.00/hr

Job Duties

• Calendar Management: Efficiently manage executive calendars, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting schedules and ensuring timely reminders.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, ensuring cost-effectiveness and meeting the needs of the executives.
• Communication: Serve as the primary point of contact for internal and external stakeholders, including screening and directing phone calls, emails, and other correspondence to appropriate parties.
• Meeting Support: Prepare meeting agendas, materials, and presentations, and coordinate logistics for executive meetings, including room setup, catering, and technology requirements.
• Document Management: Maintain and organize electronic and physical files, documents, and records, ensuring accuracy, confidentiality, and easy retrieval.
• Administrative Support: Assist with administrative tasks, such as drafting correspondence, managing expenses, processing invoices, and completing other ad-hoc projects as assigned by the executives.
• Information Management: Conduct research, gather data, and compile reports as needed to support decision-making and strategic planning initiatives.
• Relationship Management: Build and maintain strong working relationships with internal teams, external partners, vendors, and other stakeholders to facilitate effective communication and collaboration.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism, adhering to privacy regulations and organizational policies.
• Problem Solving: Proactively identify challenges and inefficiencies in administrative processes and propose solutions to streamline operations and improve productivity.
• Other tasks as assigned

Requirements and Qualifications

• A minimum of a high school diploma
• 3 years’ experience supporting C-Suite
• Highly professional, polished, and discreet
• Tech-savvy (comfortable with tools like Zoom, Teams, Outlook, etc.)
• Exceptional organizational and time management skills
• Able to confidently represent the CEO at internal and external events
• Strong communication skills, both written and verbal
• Experienced in managing complex calendars
• Proficient in booking national travel and handling logistics end-to-end
• Understands the pace and priorities of a mission-driven, growing health organization
• Flexible, dependable, and able to work in-person when needed
• Travel as needed

For more information about Blue Zones Health, check us out at www.bluezoneshealth.com.

Blue Zones Health does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other protected status under applicable law.