Business Operations Administrator

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Business Operations Administrator to provide multi-faceted administrative and operational support to Blue Ops at the West Palm Beach (FL) facility.

The Business Operations Coordinator will be responsible for managing priorities, supporting administrative processes, and facilitating effective communication between leadership, staff, and external vendors and suppliers.

This role focuses exclusively on operational execution, facility coordination, leadership support, and event logistics. The position requires a highly organized, proactive professional capable of managing competing priorities, maintaining confidentiality, and operating with minimal supervision in a fast-paced environment.

The ideal candidate anticipates needs, solves problems independently, and ensures leadership can focus on strategic priorities without operational distraction.

Essential Duties and Responsibilities

• Manage day-to-day operations of Blue Ops headquarters in West Palm Beach.
• Oversee office administration, facility upkeep, and vendor relationships to ensure efficient operations.
• Coordinate logistics for company events, customer visits, and leadership meetings at HQ.
• Assist with organizing and scheduling office meetings and appointments as needed.
• Participate in developing and maintaining positive and strategic relationships across all levels of the organization.
• Identify opportunities to improve administrative processes and implement solutions to increase efficiency.
• Participate in the planning of company events including promoting activities that enhance operations.
• Identify inefficiencies in administrative workflows and implement improvements.
• Support cross-functional coordination between operations, sales, engineering, and leadership teams.
• Maintain operational readiness and professional standards across the site.
• Other duties as assigned

Required Qualifications

• Bachelor’s degree in Business Administration or equivalent professional experience.
• 3–5 years of experience in executive support, office management, or operations coordination.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Previous experience supporting leadership in a high-growth, technology-driven company.
• Strong verbal and written communication skills, with the ability to draft correspondence, prepare reports, and interact professionally with internal and external stakeholders.
• Proactive problem-solving abilities, with a keen sense of initiative and the ability to anticipate needs.
• Excellent communication skills with the ability to interface with executives, sales teams, and external vendors.
• Ability to travel (up to 25%) to demo sites, trade shows, and company facilities.
• Experience supporting defense, aerospace, or technology companies preferred.

Physical Requirements and Working Conditions

• Must be able to walk, stand, and navigate large indoor and outdoor facilities for extended periods of time.
• Ability to lift, carry, and move materials and equipment weighing up to 25 lbs on a regular basis.
• Use of personal protective equipment (PPE) may be required in designated areas or when performing specific tasks, in accordance with safety protocols and company policy.
• May be required to climb ladders, stoop, kneel, or crouch during inspections, maintenance walk-throughs, or emergency response situations.
• Regular exposure to facility operations including noise, dust, temperature fluctuations, and industrial equipment.
• Occasional off-hours or weekend work required for emergency facility responses or projects as needed
• Requires frequent use of a computer and other standard office equipment for documentation, communication, and coordination tasks.

Background Check

This position will require successfully completing a post-offer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified, consistent with federal and state law.

EEO and ITAR/EAR Work Authorization Disclosure

Red Cat Holdings provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position requires direct or indirect access to hardware, software, technology or technical data controlled under the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Successful candidates for positions subject to ITAR/EAR restrictions must provide proof of U.S. Citizenship or Permanent Residence and must not require sponsorship for export-restricted work authorization.

E-Verify

The company participates E-Verify ensure eligibility for employment and compliance with Right to Work rules.

Compensation: Salary plus generous annual equity package and potential bonuses