Controller

Position: Controller                                       

Department: General Administrative

Reports to: General Manager / COO

Status: Exempt

Prepared by: General Manager

Prepared Date: December 2025

POSITION PURPOSE:

The Controller will manage the Accounting department, as well as the financial reporting and tax accounting for the Club. In addition, the Controller will oversee the Communication and Technology Department and the Associate Services Department. Responsibilities include the full accounting cycle, capture of financial transactions, preparation and interpretation of financial statements, account reconciliation, accounting controls and the year-end audit. The Controller assists the General Manager in the preparation of the capital and operating budget, recommends and administers procedures affecting budgets, costs, and operational procedures.

DUTIES AND RESPONSIBILITIES:

BENEFITS, PAYROLL & INSURANCE

·        Works with Associate Services Manager for oversight of the employee benefits programs

·        Ensures compliance with all state and federal related compliance laws

·        Complete regular payroll processing (including 401k processing) and annual bonus payrolls

·        Oversee all payroll related components in conjunction with Human Resources Manager

·        Ensure Blue Hills is compliant with all DOL and local Missouri labor laws and withholdings

·        Manages Club’s Property and Casualty insurance programs ensuring that all property records and liability issues are properly administered.

COST ACCOUNTING:

·        Review, present and interpret monthly, quarterly and annual financial reports

·        Assist the General Manager in developing the operating and capital budgets and works closely with the Department Heads, Finance Committee, and Board of Directors

·        Review budget schedules and financial forecasts, analyze financial information and advise department heads about variances and their potential cause

·        Monitor the operating results as compared to budget and work closely with the General Manager to keep costs under control.

·        Formulate accounting procedures to facilitate Club operations including cash controls, bank deposits, petty cash banks, payroll policies, member billings, and collection of Accounts Receivable

·        Develop and administer internal audit programs to analyze Club records at periodic intervals

·        Work with the Club’s external auditors to assure procedures are consistent with Club policies

·        Assist the Club’s CPA firm with the preparation of the Club’s annual state and federal income tax return. 

·        Maintenance and accuracy of the general ledger, balance sheet account reconciliations, billing, credit and collections, cash applications, accounts receivable, cash disbursements, accounts payable and payroll.

·        Oversight of inventory and related cost control procedures for golf, tennis and food and beverage

GENERAL:

·        Management of the Accounting department includes hiring, training and monitoring the accounting staff’s performance and overseeing the department workload.

·        Maintain banking relationships with current vendors and establish new ones as necessary

·        Act as liaison to Finance Committee and other ad hoc committees as requested by the General Manager

·        Supports the General Manager and Facilities Director on technology related matters

·        Develop accounting policies with the input of the General Manager and approval of the Club President and Treasurer

·        Assists with the hiring, training and the management of all administrative staff

·        Support Membership Manager with the financial related topics for new and existing members

KNOWLEDGE, SKILLS & OTHER ABILITIES:

•        Experience with club management software preferred

•        Prior experience managing a team; ability to coach, train, lead, mentor others.

•        Excellent interpersonal skills both internally and externally

•        Ability to multitask critical functions and handle multiple projects in a fast-paced environment

•        Work independently, think critically, and make decisions while meeting time sensitive deadlines

•        Can prepare complete financial statements and standard monthly management reports

•        All hands-on deck team leader mentality

•        Proficient written and verbal communication skills

EDUCATION:

•        B.S. degree in accounting and related area of specialty

•        5 years of broad accounting experience

•        Certified Public Accountant (Preferred)

PHYSICAL & ENVIRONMENTAL DEMANDS:

·        Ability to be on feet for up to 15% of the prescribed shift

·        Ability to lift 20 pounds, able to stand, bend, stoop, twist and turn for prolonged periods of time

This position is integral part of the leadership team that requires a presence on the floor in addition to managing time in the office. While the position maintains a Monday – Friday schedule, at times the individual may be asked to work weekends with an occasional presence on holidays. By signing this document, I am acknowledging the scope of work stated above.

For questions or to send resume directly ppolizzi@bluehillscc.com