What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Blue Highway Records?
Executive Assistant to CEO
Business Unit: Blue Highway Records
Reports to: Jake Basden
Location: Nashville, TN, Onsite
Schedule: M-F, 9am-6pm
About Blue Highway Records:
Blue Highway Records is HYBE AMERICA’s Nashville-based country, Americana and roots rock label, representing a premier roster of artists and songwriters at the forefront of the genre. The label is home to marquee talent including Thomas Rhett, Carly Pearce, Brett Young, Midland, Justin Moore, Jackson Dean, Preston Cooper, and Mae Estes.
Led by Chief Executive Officer Jake Basden, Blue Highway Records builds on an existing foundation, while advancing a distinct creative vision rooted in authenticity, craftsmanship and long-term career growth. Inspired by the spirit of the blue highways that run through the heart of America, the label champions artists whose work reflects lived experience, forging meaningful audience connections and driving the future of country and roots music.
Job Summary:
Blue Highway Records is building a modern country label grounded in craft, artist development, and long-term vision. We are looking for an Executive Assistant to support the CEO in a fast-moving, high-trust environment at the center of music, culture, and business.
This is not a traditional assistant role. This is a strategic operator who can anticipate needs, manage complexity, and move with precision across artists, executives, and partners.
Job Responsibilities:
- Own and manage a high-volume, constantly shifting calendar across internal, artist, and external meetings.
- Coordinate travel and logistics, both domestic and international, with precision and efficiency.
- Serve as a gatekeeper and liaison between the CEO and artists, managers, executives, and partners.
- Prepare materials for meetings including briefs, agendas, and follow-ups.
- Track key priorities and ensure timely execution across multiple workstreams.
- Manage and track expenses, including submitting reports, reconciling receipts, and ensuring timely reimbursement.
- Handle confidential information with the highest level of discretion.
- Support on-site needs for events, showcases, and key moments across the label.
- Anticipate needs before they arise and solve problems proactively.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications:
- 5 years of experience as an Executive Assistant, with direct experience in the music business required.
- Experience managing expenses and working with finance teams or expense platforms.
- Deep understanding of how the music industry operates — including artists, managers, touring, and label functions.
- Exceptional organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to operate calmly under pressure and adapt quickly in a fast-paced environment.
- High level of discretion and professionalism.
- Strong instincts and judgment — you know what matters and what can wait.
- Someone who understands the pace and personalities of the music business.
- Someone who takes pride in being reliable, prepared, and two steps ahead.
- Someone who values taste, relationships, and long-term thinking.
- Someone who wants to be in the room and contribute, not just observe.
Supervisory Responsibilities:
None.
Travel Required:
0-10%
Blue Highway Records is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.