What are the responsibilities and job description for the Administrative Assistant position at Blue Force Gear, Inc?
Administrative Assistant – PT
Sawgrass Industries | Part-Time | Non-Exempt
Sawgrass Industries is looking for a detail-oriented, reliable, and proactive Administrative Assistant to support the President and help keep daily business operations running smoothly. In this role, you will assist with executive scheduling, QuickBooks data entry, document management, correspondence, and general office operations. If you are organized, dependable, and comfortable managing multiple priorities, we’d love to hear from you.
What You’ll Do
- Assist the President with daily scheduling, calendar management, and priority tasks.
- Draft, edit, and send routine correspondence, emails, and internal memos.
- Answer incoming phone calls, screen inquiries, and direct messages appropriately.
- Coordinate travel arrangements, meetings, and executive appointments.
- Enter and create sales orders, work orders, vendor invoices, receipts, bills, and payment records in QuickBooks.
- Prepare routine customer invoices, statements, and payment receipts.
- Assist with basic bookkeeping, including expense logging and receipt reconciliation.
- Generate administrative and financial reports as requested by leadership.
- Maintain organized digital and hard-copy filing systems.
- Handle confidential executive, financial, and client documents appropriately.
- Scan, copy, archive, and shred documents in accordance with company policies.
- Monitor and order office supplies.
- Sort and distribute incoming mail and packages and prepare outgoing deliveries.
- Maintain a clean, welcoming, and organized office environment.
- Assist with special projects and other office duties as assigned by the President. JD- Administrative Assistant
Qualifications
- High school diploma required; Associate degree or relevant business coursework preferred.
- Two or more years of administrative, clerical, or office support experience.
- Working knowledge of QuickBooks Online or Desktop, including data entry, invoicing, and bill processing.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, or Google Workspace.
- Experience supporting business owners or executive leadership preferred.
What We’re Looking For
- Exceptional attention to detail.
- Strong organizational and time-management skills.
- Ability to prioritize tasks and work independently.
- Clear and professional written and verbal communication.
- High level of integrity, discretion, and professional maturity.
- Ability to handle confidential company and financial information.
- Strong computer and data-entry skills.
- Ability to manage multiple priorities and meet deadlines.
- Dependable, proactive, and adaptable to changing business needs
Benefits & Perks
- Medical, Dental, and Vision Insurance
- 401(k) with Company Match
- Company-Paid Life Insurance
- Paid Time Off (PTO)
- Holidays Laser Machine Operator Job Ad
If you're ready to join a growing team and provide essential support to our daily operations and leadership, we'd love to hear from you. Apply today and become part of Sawgrass Industries.