What are the responsibilities and job description for the Executive Assistant position at BluBird Renovations?
Executive Assistant – Full-Time (30–40 hrs/week)
Schedule: 30–40 hours per week, standard business hours (Monday–Friday)
About the Role:
We’re looking for a full-time Executive Assistant to support a fast-moving business owner who runs a construction company and manages a busy family life. You’ll be the right hand to someone who needs a sharp, resourceful, and tech-savvy person by their side—someone who can manage details, run errands, track paperwork, and jump into whatever the day throws their way.
This is not a desk-only role. You’ll attend meetings, handle tech and administrative tasks, and help keep both business and life running smoothly.
Key Responsibilities:
- Attend meetings with clients and take notes/follow up on action items
- Handle day-to-day errands and driving tasks
- Keep track of vehicle tags, permits, licenses, and other logistical details
- Learn and use software tools (QuickBooks, SketchUp or similar)
- Assist with basic bookkeeping tasks and documentation
- Stay on top of a constantly shifting to-do list and self-prioritize
- Solve problems without needing step-by-step instructions
- Communicate clearly and professionally—mostly via phone
AI & Technology Use:
- Use AI tools (such as ChatGPT or similar platforms) to draft emails, summarize meetings, and organize information
- Help streamline workflows and improve efficiency using digital tools
- Be open to learning and adopting new technology as the business evolves
What We’re Looking For:
- Someone who thrives in fast-paced, ever-changing environments
- Self-motivated and resourceful—able to figure things out and take initiative
- Comfortable with technology and willing to learn new software
- Professional, reliable, and trustworthy with sensitive information
- Strong note-taking and follow-through skills
- Excellent driving record and dependable personal vehicle
- Flexible and open to doing something new every day
Bonus If You Have:
- Experience with QuickBooks, SketchUp, or JobTread
- Knowledge of construction or permitting processes
- A strong work ethic and desire to grow within a small business
This Job Is Not For You If:
- You need constant direction or step-by-step instructions
- You’re uncomfortable wearing many hats or shifting priorities daily
- You don’t have reliable transportation
Why You’ll Love This Role:
- No two days are the same
- You’ll play a key role in helping a local business thrive
- There’s room to grow if you show initiative
- You’ll never be bored
To Apply:
Email lou@airsealinsulation.com with your resume, a brief cover letter, and one paragraph about why this job caught your attention.
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Benefits:
- Paid time off
Work Location: Hybrid remote in Sandpoint, ID 83864
Salary : $25 - $35