Registrar/Secretary

Position:  Registrar/Secretary

Supervisor: School Principal

Non-Exempt

General Job Description:

Perform a variety of duties requiring secretarial skills and the ability to exercise independent judgment within defined policy and relieve counselors of routine details.

Work Schedule:

               Contract Days: 210 (BHS)

               Contract Hours: 8 hours/day

Qualifications:

High school diploma or equivalent. Prior experience in approved related fields, formal technical or business school training. Valid drivers license, experience with a PC, spreadsheet knowledge a must. Must have a working knowledge of filing systems and general office management

Physical Requirements:

               Sitting, standing, lifting, and carrying (up to 50 lbs.), reaching, squatting, kneeling.

Performance Responsibilities:

          Clerical:

Type correspondence, memoranda, reports, bulletins, forms, and other documents from copy to rough draft; takes and maintains inventories as required by the administration; receipts all monies received and turns them in to the administration; prepares purchase orders for all guidance purchases; assumes responsibility for all guidance supplies; assists with compiling data for follow-up and other required reports.

         Student Accounting Procedures:

Assists in the registration of new and re-enrolling students; maintains records of students by grade, ethnicity, and gender.  Supplies enrollment forms, supplies copies of all additions and changes to the principal’s office; provides a back-up locating service when the principal’s office are unable to locate a student.

         Student Records:

Secures transcripts and prepares a file for each new student; maintains file on each student; supplies enrollment information as needed.  Coordinates guidance files with nursing and special education files. Responsible for student / school requests to the designated places and maintains drop files.

        Receptionist / Supervisory:

Greets students, parents, teachers, and other visitors to the guidance office; personally assists or channels to the proper counselor; secures students for counselors and coordinates flow of counselees to maximize efficient use of the counselors time; routes in-coming telephone calls and supervises students in the outer office. Is responsible for supervision when counselors are in conferences or out of the office; maintains a pleasant physical setting in the guidance areas.