Executive Assistants to C-Suite at Series A AI Startup

YC-backed AI startup building the future of customer service is looking for two Executive Assistants — one dedicated to their CTO & Co-Founder and one to their CRO. This is an incredible opportunity to join a high-octane, high-performance team of 70 that moves fast and is growing quickly. In these roles, you'll own calendar and scheduling management, inbox management, travel coordination, meeting prep, and cross-functional coordination — serving as the operational backbone for two executives who have a lot going on and need someone who can keep up. Someone with a startup mentality who thrives in a supporting role — owning the core administrative function while also being a strategic partner — with a "do what it takes" mindset to support the team. These are fully in-office roles, 5 days/week, based in San Francisco. Must be flexible and responsive after hours when needed. 150-190K DOE full benefits, 401k, catered lunches, wellness stipend, and commuter benefits.

Responsibilities:

• Manage complex, high-volume calendars for the CTO and CRO, including prioritizing and scheduling time-sensitive internal and external meetings.
• Coordinate and streamline cross-functional requests by helping manage competing priorities, protecting executive time, and ensuring follow-through across teams.
• Prepare executives for meetings by organizing agendas, materials, context, and key briefing points in advance.
• Oversee travel planning and logistics, including booking flights, accommodations, transportation, and building detailed itineraries.
• Support communication and inbox management by helping track important correspondence, flag priorities, and maintain timely responses.
• Act as a reliable partner in keeping day-to-day operations organized, moving quickly on urgent requests, and ensuring nothing falls through the cracks.

Qualifications:

• Previous 3 years of experience as an Executive Assistant in fast-paced, high-performance environments such as startups, consulting, venture-backed companies, or similarly dynamic settings.
• Highly organized with exceptional attention to detail, strong written communication skills, and consistent follow-through.
• Strong priorization and cross-functional coordination skills.
• Adaptable, tech-savvy, and quick to learn new tools, systems, and workflows in a rapidly evolving environment.
• Comfortable operating in a startup or high-growth setting with a hands-on, no task too small mindset and a willingness to take ownership of both tactical and evolving strategic support.
• Responsive, dependable, and motivated to contribute at a high level with a strong work ethic and service-oriented attitude.
• Confidently representing the executive office internally and externally with professionalism and polish.