What are the responsibilities and job description for the Support Services Administrator position at Blood Bank of Hawaii?
Job Description
Kapolei Headquaters
Make a Life-Saving Impact Every Day
Under the direction of Manager of Support Services of Blood Bank of Hawaii, the Support Services Administrator is responsible for day-to-day administrative coordination and support of a matrix organization to enhance operation and management effectiveness.
Benefits
Education:
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Kapolei Headquaters
Make a Life-Saving Impact Every Day
Under the direction of Manager of Support Services of Blood Bank of Hawaii, the Support Services Administrator is responsible for day-to-day administrative coordination and support of a matrix organization to enhance operation and management effectiveness.
Benefits
- 100% Health, Dental, and Vision Insurance
- Matching 401(k) Plan
- Fully paid Training
- Paid Time Off
- Career Development and Training
- Opportunities for Promotion
- SAVING LIVES EACH DAY!
- Office Management: vendor and business partner and internal/external stakeholder relationships, managing office equipment and supplies, telecommunications, inter office correspondence, training and utilization of tools (basic software, client portals etc.).
- Operations administrative support and coordination: logistics, scheduling, data analytics, reports, internal and external communications, regulated functions.
- Business communications; all forms of correspondence and presentations (verbal, written, internal/ external facing memos etc.).
- Management and leadership administrative support: calendar management, travel, coordination of events, coordination of meetings (including in person, hybrid and remote), meting record keeping (including scribing, documentation etc).
- Records management: efficient and effective records retention, retrieval and transfer processes.
- Process development and process improvement: participates in initiatives, projects and teams to develop new processes and procedures.
- Document management: coordinates and assists with the development of standardized, regulated and unregulated control documents (SOPs, Job aids, training materials etc.).
- Business analytics and presentations: assists with business related reports, statistics and basic analytics including compiling and organizing for internal and external written and oral presentations.
- Takes ownership in professional development and continuing education by participating in independent study, training, and professional networking opportunities.
- Performs other duties and responsibilities as assigned.
Education:
- High School Diploma
- Associate’s degree or Business School Graduate (preferred)
- Minimum three (3) years’ experience in one or all of the following, preferred: office management, administrative support.
- Takes personal ownership and accountability for personal and team outcomes; self-motivated, reliable, organized and prepared. Adopts a growth mindset incorporating constructive feedback and experiential learnings for course correction and improvement.
- Strong oral, reading and written communication skills to interact effectively with a variety of internal and external colleagues.
- Excellent interpersonal interactions, effectively demonstrating empathy, emotional intelligence and a customer service mindset.
- Ability to manage multiple tasks and projects with attention to detail and follow through to meet deadlines with accuracy and consistency.
- High degree of professionalism: respect, integrity, teamwork, attendance and composure even under challenging, fluid situations.
- Good organizational and time management skills with the ability to prioritize tasks.
- Ability to work independently with minimal oversight.
- Ability to work as part of a team to productively collaborate and meet goals/objectives.
- Maintains strict confidentiality regarding all organizational matters, both internal and external.
- Proficiency with basic business software such as Microsoft Suite (such as Word, Excel, Outlook, PowerPoint, Visio) and office equipment.
- Professional, business-like appearance
- Good attendance
- Flexible with schedule and ability to work long hours – able to adjust work schedule and days off to meet operational needs.
- Full-time
- Pay Rate: $55K
- Kapolei Headquarters
- Required
"*" indicates required fields
This field is for validation purposes and should be left unchanged.
First Name*
Last Name*
Contact Phone Number
Email Address*
Current Full Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands
Please upload your CV or Resume here: Allowable file formats include DOC, DOCX, and PDF. Multiple files (up to 5) may be entered if needed. There is a 10MB maximum file size. After the file is successfully uploaded you will see it listed below. Click the red X only if you wish to delete it.
Attach resume
Drop files here or
Max. file size: 10 MB, Max. files: 5.
I confirm that I am authorized to work in the United States and can provide the appropriate documentary evidence.*
Yes
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Salary : $55,000