Accounting Associate

Position Summary The Accounting Associate provides day-to-day accounting and administrative support for the Foundation s financial operations. This role processes payroll and accounts payable and performs general accounting functions. Key Responsibilities -Payroll Process payroll through the Foundation s third-party payroll system; ensure timecards are entered and approved, collaborate with HR to ensure any payroll changes are updated, and process appropriate journal entries. Prepare and submit HSA and retirement contribution reports, ensuring accurate and timely upload to the respective vendor portals. Assist with payroll-related audit and tax schedules,5500 annual census, and provide information for surveys and workers compensation audits. Review payroll forms (including Form 941, W-2) for accuracy. Develop and maintain proficiency in the payroll system, utilizing it effectively to support efficiency and continuous quality improvement, while proactively bringing forward ideas for process enhancements. -Accounts Payable Process accounts payable in accordance with organizational procedures. Enter invoices into the Financial Management System, ensuring accurate coding, and timely processing. Track and obtain vendor documentation (e.g., W-9s), ensuring compliance with 1099 reporting requirements. Prepare Forms 1099 and 1096 for review. Develop and maintain proficiency in the financial management system, utilizing it effectively to support efficiency and continuous quality improvement, while proactively bringing forward ideas for process enhancements. Ensure finance-related contracts are drafted and signed in accordance with Finance policies and procedures -Accounting and Audit Support Assist with month-end, quarter-end, and year-end processes. Draft audit and tax schedules related to payroll and accounts payable for timely review. Assist with other audit and tax preparation, as requested. Provide support for miscellaneous finance projects. -General Administrative Support Maintain accurate documentation of procedures and processes for assigned responsibilities, assisting with other finance documentation as needed. Provide additional administrative and accounting support as needed.