What are the responsibilities and job description for the Controller / Office Manager – Manufacturing position at BlackStar?
Office Manager / Controller (Manufacturing) – Chilton, WI (On-Site, Local Only)
A growing manufacturing company in the Chilton, WI area is seeking a highly organized and experienced Office Manager / Controller to oversee and strengthen financial, administrative, and operational functions. This is a key leadership role working directly with company ownership to support continued growth, improve systems, and ensure strong financial and operational control.
This position is ideal for a hands-on finance and operations professional who thrives in a small-to-mid-sized manufacturing environment and enjoys building structure, improving processes, and supporting a growing team.
Location & Schedule
- Location: On-site only (must live within ~20 miles of Chilton, WI: including New Holstein, Kiel, Brillion, Hilbert, Stockbridge, Sherwood, Greenleaf areas)
- Schedule: Monday–Friday
- Preferred: 6:00 AM – 2:30 PM
- Alternative: 7:00 AM – 3:30 PM (some flexibility available)
Key Responsibilities
Financial Management & Controller Support
- Manage and support accounts payable and accounts receivable
- Monitor cash flow, budgets, and financial performance
- Prepare and maintain accurate financial reports and tracking tools
- Support financial decision-making with ownership
- Coordinate with external CPA and accounting professionals
- Improve accounting processes, controls, and reporting systems
Office & Administrative Leadership
- Oversee daily office operations and administrative workflows
- Maintain organized digital and physical records
- Coordinate scheduling, purchasing, and internal communication
- Improve efficiency through better systems and processes
Customer & Vendor Coordination
- Communicate professionally with customers, vendors, and partners
- Support invoicing, purchase orders, quotations, and follow-ups
- Maintain strong service and relationship standards
Operational & Leadership Support
- Work directly with ownership to support business operations and growth
- Identify inefficiencies and recommend improvements
- Assist with hiring, onboarding, and team coordination
- Support special projects and company initiatives
Required Qualifications
- 7–10 years (preferred) in office management, accounting, controller, or finance leadership roles
- Strong experience with AP/AR, budgeting, cash flow, and financial reporting
- Proficiency with accounting systems and advanced Excel/spreadsheets
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication skills (internal teams, customers, vendors)
- Must live within 20 miles of Chilton, WI or be returning to the area independently
Preferred Experience
- Manufacturing, distribution, automotive, or buy/sell business environments
- Experience working in small-to-mid-sized companies
- Background supporting owners or executive leadership directly
- Exposure to process improvement, systems implementation, or ERP tools
- Experience supporting hiring or office team development
Benefits
- Paid Time Off (PTO)
- Simple IRA retirement plan with company match
- Stable and growing manufacturing company
- Family-oriented, team-focused culture
- Direct impact on company operations and growth
- Opportunity for long-term leadership involvement