Supplier Documentation Coordinator

Supplier Documentation Coordinator (Contract – 3 Months)

Pay Rate: $20–$23/hour

Position Summary

The Supplier Documentation Coordinator is responsible for requesting, reviewing, and maintaining documentation related to raw materials to ensure quality and compliance requirements are met. This role works closely with vendors as well as internal quality and procurement teams to ensure supplier documentation is accurate, complete, and up to date in the database.

Key Responsibilities

• Send documentation requests to vendors for raw materials and identify expired or missing documents.
• Follow up with vendors to obtain updated, corrected, or missing documentation.
• Review submitted documentation to ensure completeness and accuracy.
• Track outstanding vendor requests and monitor missing documentation.
• Upload and categorize supplier documents within internal systems using established document types and metadata.
• Organize and file documentation appropriately based on item and document type.
• Generate supplier-specific communications when documentation updates are needed.
• Escalate unresolved documentation requests to procurement within the required timeframe.
• Maintain accurate records within the supplier documentation database.
  
  

Qualifications

• Ability to work independently and manage multiple tasks effectively.
• Proficiency with Microsoft Excel, Outlook, and SharePoint.
• Strong organizational skills and attention to detail.
• Strong communication skills and the ability to build positive relationships with vendors and internal teams.
• Ability to adapt to changing priorities in a fast-paced environment.
• Quality or food safety documentation experience is preferred.
  
  

Email resume: jbender@blackrockres.com