Payroll Specialist

Payroll Specialist

Cedarhurst, NY (On-site)

$65,000–$80,000 DOE

Join a fast-growing tax & accounting firm serving small–mid sized businesses nationwide. As a Payroll Specialist, you’ll own accurate, timely payroll processing and payroll compliance while supporting clients with white-glove service. Benefits include PTO and comprehensive health insurance.

Responsibilities

• Process weekly/biweekly/semi-monthly payrolls (W-2 and 1099) across multiple states and entities.
• Maintain employee records (new hires, terminations, rate changes, deductions, garnishments).
• Reconcile payroll registers to GL; prepare payroll journals and month-end reports.
• Calculate and file payroll taxes (federal/state/local); manage deposits and quarterlies (940/941, state returns).
• Prepare and distribute year-end forms (W-2, 1099) and respond to payroll/tax notices.
• Administer benefits deductions (health, FSA/HSA, 401(k)) and handle employer matches and true-ups.
• Audit timesheets, PTO, and overtime; resolve discrepancies with managers and clients.
• Support audits and compliance requests; document SOPs and process improvements.
• Provide day-to-day client support with prompt, professional communication.

Requirements

• 2 years of hands-on payroll experience (multi-state strongly preferred).
• Proficiency with QuickBooks (required) and at least one payroll platform (e.g., ADP, Paychex, Paycom, Gusto).
• Working knowledge of payroll tax rules, wage & hour, and pre/post-tax deductions.
• Strong Excel skills (pivot tables/lookups) and high attention to detail & confidentiality.
• Excellent time management; comfortable in a fast-paced, deadline-driven environment

Nice to Have

• Experience in client-facing firm or outsourced payroll environment.
• Familiarity with GL mapping and basic accounting (AP/AR, reconciliations).
• CPP/FPC or progress toward certification.

To apply, email your resume to Eve@BlackbirdRecruiting.com

 with subject: “Payroll Specialist – Cedarhurst.”