What are the responsibilities and job description for the Secretary position at Black Top Pro’s LLC?
Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support our office operations, streamline administrative processes, and ensure seamless communication across departments. The ideal candidate will bring energy, efficiency, and a proactive attitude to manage daily tasks with precision and professionalism. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you! Your expertise in office management, strong computer skills, and excellent customer service will be key to your success. Join us and be part of a vibrant team dedicated to excellence!
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry, maintain accurate filing systems, and organize documents using spreadsheets and productivity software
- Coordinate calendar management, schedule appointments, and arrange meetings for staff and executives
- Handle correspondence via email, word processing, and Google Workspace tools to ensure timely communication
- Assist with bookkeeping tasks such as invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software
- Provide exceptional customer support by addressing inquiries promptly and maintaining positive client communication
- Support office management activities including supply ordering, filing, proofreading documents, and maintaining office equipment
Experience
- Proven clerical experience in an office environment with a focus on administrative support or receptionist duties
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software such as Google Workspace
- Experience with data entry, filing systems, and document proofreading to ensure accuracy and clarity
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting
- Demonstrated customer service skills with the ability to communicate clearly via phone and in person; bilingual abilities are a plus
- Knowledge of office management procedures including calendar management, phone etiquette, and front desk operations
- Technical proficiency in computer literacy including familiarity with multi-line phone systems, spreadsheets, bookkeeping software like QuickBooks, and general office technology
Join us as a Secretary where your organizational talents will shine! Bring your passion for efficiency, your excellent communication skills, and your enthusiasm for supporting a thriving team. We’re committed to providing a positive work environment that values your contributions every step of the way!
Pay: $21.00 - $22.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Towson, MD 21204
Salary : $21 - $22