Onboarding Specialist

 SUMMARY:  Responsible for coordinating and administering the onboarding process for newly hired and transferring Team Members to ensure a           seamless, compliant, and engaging onboarding experience. Coordinates all pre-employment and post-employment requirements, including licensing, appointments, communications, documentation, and onboarding logistics in accordance with organizational and regulatory requirements. 

       Essential Responsibilities and Duties: (Specific areas of responsibility including, but not limited to) 

• Serves as the primary point of contact for candidates and newly hired Team Members throughout the onboarding process. 

•  Coordinates onboarding activities for all newly hired and transferring Team Members to ensure timely completion of pre-employment and post-employment requirements. 

• Schedules, tracks, and communicates required onboarding appointments, including but not limited to Tribal Gaming Agency (TGA) licensing, drug testing, background screening, Human Resources onboarding appointments, and departmental onboarding requirements. 

• Professionally communicates with candidates and new Team Members regarding onboarding timelines, required documentation, appointment details, contingencies, and employment requirements. 

• Coordinates and monitors completion of onboarding requirements to ensure Team Members are cleared and prepared to begin employment. 

• Facilitates onboarding paperwork and ensures completion of required employment documentation, acknowledgements, and organizational forms. 

• Collects and inspects proper documentation as required by USCIS for employment verification through the E-Verify system. 

• Creates and maintains Team Member files within the electronic file system and ensures onboarding documentation is complete and compliant. 

• Coordinates new hire orientation logistics, including scheduling, preparation of onboarding materials, and communication with departments. 

• Works collaboratively with hiring departments, managers, and external agencies to coordinate onboarding activities and maintain staffing timelines. 

• Performs data entry and maintains accurate records in Human Resources Information Systems and onboarding tracking logs. 

• Maintains onboarding reports, tracking logs, and compliance documentation for monthly reporting and auditing purposes. 

• Answers routine inquiries regarding onboarding processes, employment requirements, and general Human Resources information for both internal and external Guests. 

• Performs clerical functions and composes communications including emails, letters, memos, reports, onboarding instructions, and informational materials. 

• Provides excellent guest service to external and internal Guests. 

• Performs drug and alcohol tests for pre-employment requirements and other tests as assigned. 

• Provides support and coverage for other functional areas of Human Resources as needed. 

• Performs other duties as assigned.