Office Administrator

We’re looking for a highly organized, self-sufficient professional to support daily office operations, employee onboarding, and housing logistics. This role is central to keeping our workplace running smoothly and requires someone who can manage multiple priorities, communicate across departments, and take ownership of both routine and time-sensitive tasks.

This is not an entry-level administrative role—the right candidate will be comfortable working independently, solving problems, and coordinating across teams.

Responsibilities:

Office & Facilities Administration

• Maintain overall office organization, supply levels, and day-to-day functionality
• Coordinate vendors, deliveries, and facility services (maintenance, waste, water, etc.)
• Support meetings and ensure shared spaces are clean, stocked, and operational

HR Support and Onboarding

• Work closely with HR Manager to support onboarding processes and new hire coordination
• Maintain accurate employee records and ensure compliance with onboarding procedures
• Serve as in-person point of contact for employee questions, troubleshooting, and direction to HR, Payroll, Benefits departments.

Housing & Logistics

• Manage employee housing assignments, reservations, and tracking systems
• Coordinate move-ins, move-outs, inspections, and related logistics
• Act as liaison between employees, housekeeping, dispatch, and maintenance

Administrative Support

• Create and distribute internal communications, including newsletters, memos, and announcements.
• Support employee events, recognition efforts, and company initiatives
• Maintain and organize shard systems, documents, and databases

Marketing & Social Media

• Monitor and respond to social media activity
• Create and schedule content for hiring, events, and company updates
• Design branded material using Canva

Required Skills/Abilities:

• Strong organizational and time management skills
• Ability to manage multiple priorities with minimal supervision
• Clear and professional written and verbal communication
• High attention to detail and accuracy
• Strong problem-solving and critical thinking skills
• Ability to handle sensitive and confidential information
• Proficiency with Microsoft Office, Teams, and general administrative systems
• Ability to coordinate across departments and with external vendors
• Frequent sitting; occasional standing, stretching, bending, and reaching
• The ability to lift 25 pounds

Education/Experience/Qualifications:

• High school diploma or equivalent
• 3 years of experience in administrative, office operations, HR support, or similar role
• Equivalent combination of education and experience will be considered
• Familiarity with tools such as Smartsheet, DocuSign, Canva, or similar platforms preferred
• Experience working in a fast-paced, multi-functional role
• Familiarity with the transportation or trucking industry is preferred.

Benefits:

• Medical, Dental, and Vision insurance – premiums are 100% paid by the company
• 10% Employer 401(k) contribution
• $100,000 Life insurance policy paid for by the company
• Short-term disability
• Paid Time Off

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• office administration: 3 years (Required)

Work Location: In person

Salary : $65,000 - $75,000