Executive Assistant

Black Diamond Coatings, an innovative home and building products manufacturer, is growing.  The Executive Assistant is a key position in our business who must be professional, self-starting, organized and has a positive attitude in all that they do.   

The Executive Assistant oversees the general operations of the company’s office. In addition, this position will provide executive administrative support to the executive management team. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, possessing strong administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

This individual will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.  You will be expected to be very organized and with meticulous attention to detail, working well under pressure, and meeting deadlines. You will have excellent organizational, interpersonal and communication skills with the ability to multitask and adapt in a fast-paced environment. To ensure success, this position requires you to be innovative, organized, and self-motivated.

Responsibilities include (but not limited to):

• Assisting with answering incoming calls and emails, and getting questions answered promptly, correctly, and efficiently.  
• Works closely and effectively with the executive and senior leaders to communicate commitments and responsibilities, following up appropriately.
• Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations
• Assist Senior management with preparing reports, presentations, proposals, and correspondence.
• Finding new ways to increase office efficiency and innovative ways to support the team.
• Prepares routine and non-routine reports and presentations, including gathering and summarizing data. 
• Always represent the Company professionally. 
• Proactively improving performance at the organizational, departmental, and individual levels.
• Establishes and maintains highly confidential files and records.
• Research, as needed, and manage projects that support the business’ needs and complete them in a timely, quality manner.  This person is well-versed in respectful, upward management to ensure results are achieved.
• Assist with human resources tasks as needed, including helping onboard new hires.
• Assist with accounting and bookkeeping needs in QuickBooks Online.
• Assist the owners in personal tasks as needed.
• The company reserves the right to add or change duties at any time.
   

Success Traits:

• Must be positive and outgoing.
• Willingness to work with others in the Company, assisting with a variety of tasks.
• Ability to jump in and do things that may be both new—a “stretch”—and other tasks similar to what they may have done in the past.   People describe you as a person that “makes things happen.”
• Uses discretion, is loyal and respectful.
• MUST HAVE ADVANCED EXPERIENCE in computer applications—specifically, Word, Outlook, Excel, chat tools, etc.  Ideally, experience with QuickBooks.
• Must be excellent at doing research for various projects; digging on the Internet and/or calling companies is something that you enjoy finding solutions.
• Possess impeccable follow up skills ensuring that the specifics of tasks are fully completed.
• Must be extremely organized with the ability to multi-task and keep priorities all at the same time.
• Adept at communicating effectively to a variety of customers and Company employees.
• Willing to take initiative and ownership of problems to find solutions.
• Able to flourish in a fast-paced, changing growth environment.
• Able to develop creative solutions to tasks assigned and tasks that they may see as opportunities to resolve problems and improve support of the owners and the business in general.
• Loves all ways to learn, always looking for new learning opportunities.
• Education: Associates or Bachelors’ degree preferred.
• Previous experience as an Executive Assistant, is required; experience as a Project Manager is preferred.
• Certified PMP (Project Management Professional) preferred

 Compensation:

• Full Benefits:
  1. Health insurance
  2. Dental insurance
  3. Vision insurance
  4. Life insurance
  5. Retirement plan and company match
  6. Generous paid time off and holidays
• Work-life balance