Administrative Coordinator

Job Title: Administrative Coordinator

Pay Rate: $22.00-$24.00 an hour, depending on experience

Employment Type: Full-Time, 5/8, Non-Exempt

About Us:

Blach Beverage is a Wholesale Alcoholic Beverage distributor for Anheuser-Busch. We provide top-quality services and products to meet the needs of our clients. We are committed to maintaining high standards of excellence in our operations and customer interactions.

Position Description:

We are seeking an Administrative Coordinator to join our team. This position includes both outward facing responsibilities when assisting retail customers and inward facing responsibilities when coordinating between various departments. This role is responsible for maintaining daily invoice records and assists with accounts receivable by processing deposits. This position will be running sales reports, invoicing suppliers, and assisting with retail pricing adjustments as needed. They will assist walk-in customers, answer incoming calls, and handle additional communication between departments throughout the workday. The ideal candidate will have some accounting experience and be responsible for ensuring that information is collected, entered, and organized efficiently. This role is crucial in supporting our customers and operations daily.

Essential Duties & Responsibilities:

· Generating and correcting invoices for our customers.

· Generate reports that prompt supplier billback invoices on a monthly basis.

· Assist with pricing updates to reflect product costs.

· Scan checks electronically to bank and create check log.

· Scans and numbers daily invoices.

· Sends out requested credit applications.

· Shares responsibility in the answering of phones.

· Various office tasks as needed

Skills:

· Self-starter with the ability to work independently and think critically.

· Proficient in data entry with a strong focus on accuracy and proficient in Excel.

· Strong organizational skills to manage multiple tasks efficiently.

· Familiarity with databases and adept in computer software.

· Excellent communication skills, including customer service.

· Strong attention to detail and commitment to maintaining data integrity.

· Experience with complex office phone systems is a bonus.

Qualifications:

· Must be able to sit for extended periods of time.

· Must be authorized to work in the U.S.

· Must be 18 years old (or Subject to Verification of minimum legal age).

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $24