Senior Contracts Administrator

Sr Contracts Administrator Job Description

Leads the preparation of various technology services contracts, agreements, and addendums for review and approval. Ensures contracts adhere to a set of established enterprise and program standards. Supports PMs and Delivery leads in contract development cycle. Serves as a knowledge expert to reference and understand linkage of contracts across multiple parties. Tracks documents through the life of the contract. Maintains contract files and documentation, including confidential information used for regulatory hearings and litigation. Manages and resolves contract compliance issues including milestone tracking and performance.

Sr Contracts Administrator Essential Duties and Responsibilities

• Manages various contracts applicable to technology implementation services.
  
• Leads the development of agreements for information technology projects.
  
• Ensures overall compliance of the terms and conditions of the contract with established policies, procedures, and regulations. Identifies terms and conditions for the Project Manager and project team.
  
• Collaborates with internal departments to minimize contractual risks to the Company.
  
• Reviews transactions under the terms of the contract.
  
• Manages and resolves contract compliance issues including tracking performance.
  
• Assists with dispute resolutions as needed.
  
• Ensures approvals and appropriate documentation are received and maintained as needed.
  
• Ensures all compliance aspects of position are known and followed; understands and complies with all policies, codes and regulations applicable to position and company.
  
• Maintains contract documentation as needed, including master database of all customer contracts associated with project development, management, and close-out. (25%)
  
• Facilitates audits, true-ups, and close-outs/expirations of contracts with Project Managers.
  
• Assists with reviewing charges on projects with progress billings as a contract term.
  
• Helps maintain a record of project scope, contract terms and conditions, invoices, and billing, to position the company to respond to external audits after the completion of a project.
  
• Represents the project development and project management teams in major process improvement and technology initiatives.
  
• Understands and recommends changes to project management business processes and systems to improve efficiencies, accuracy, and customer service.
  
• Continually evaluates current business processes and seeks to improve internal operations wherever possible.
  
• Responds to data requests submitted by internal and external customers.
  
• Analyzes and interprets applicable PUCN, Federal Energy Regulatory Commission (FERC), and other industry-related rules and regulations, reports to management potential impact on company goals and objectives. (15%)
  
• Ensures all compliance aspects of position are known and followed; understands and complies with all policies, codes, and regulations applicable to position and company.
  

Requirements

Sr Contracts Administrator Education and Work Experience

• Bachelor’s Degree from an accredited school in the area of specialty and 5 years of related experience.
  
• Candidates that do not possess a bachelor’s degree must have a minimum of 9 years of related work experience.
  
• Specialized Knowledge and Skills
  
• Demonstrated knowledge of: Software Development Lifecycle (SDLC)
  
• Large multi-vendor technology contracts experience preferred.
  
• Ability to quickly learn program objectives, as well as policies, procedures, and practices.
  
• Contract administration, analysis, and cost tracking.
  
• Analysis of financial information.
  
• Analytical, interpersonal and communication.
  
• Reading and interpreting contract language
  
• Time management, attention to detail, and customer service
  
• Multi-tasking and working in a team-oriented environment and independently.
  
• Ability to prioritize and handle multiple tasks and projects concurrently.
  
• Experience with Equipment and Applications PCs, word processing, spreadsheet, and database software.
  
• Work Environment and Physical Demands