What are the responsibilities and job description for the Administrative Assistant II position at BizTek People, Inc. | APA International Placement Consultants?
BizTek People is in search of an experienced Administrative Assistant for our client in NY, NY!
Fixed Income – Derivatives Risk Solutions
Responsibilities:
- Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
- Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
- Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
- Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
- Communicate Firm policies/procedures to officers and associates regarding client entertainment
- Manage general office needs such as ordering supplies and mail distribution as requested
Requirements:
- Extensive experience with Concur.
- Strictly 3-5 years of experience as an administrative assistant in the finance industry preferred
- Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel
- Excellent verbal communication and telephone skills
- Detail-oriented, personable with a consistent positive attitude
- Ability to work in a team environment and handle multiple tasks with little or no supervision
- Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
- Utilizes good judgment and discretion, maintains the highest level of confidentiality