Executive Assistant (Bilingual Chinese)

Position Overview

This role serves as a key execution function within BitMart’s global coordination framework, which is based in New York.

It ensures seamless 24-hour operational continuity for the company’s executive leadership team.

You will collaborate closely with teams across time zones—especially with the Asia office—to maintain alignment between strategy, decision-making, and execution.

The ideal candidate demonstrates strong learning agility, communication, and execution skills, and thrives in a fast-paced, dynamic, and cross-cultural environment.

Key Responsibilities

Executive Support & Task Execution

• Provide day-to-day support to the Chairman Office and executive team, including task tracking, meeting preparation, documentation, and follow-up.
• Track key projects and priorities to ensure smooth cross-time-zone transitions.
• Work closely with the Asia team to provide timely updates and ensure continuity of tasks and information.

Global Coordination

• Facilitate effective communication and information flow globally.
• Manage scheduling, task planning, and coordination to ensure operational continuity for leadership.
• Consolidate updates across departments and prepare daily or weekly executive briefs.

Project & Administrative Support

• Assist with internal reports, meeting minutes, and executive presentations.
• Support company-level OKR initiatives and cross-functional projects.
• Provide operational and coordination support for branding, partnerships, and business development.

Process & Efficiency Optimization

• Help design and improve global coordination and handover mechanisms.
• Identify workflow bottlenecks and propose solutions to improve efficiency.
• Contribute to the establishment of standardized operational procedures under team guidance.

Qualifications & Core Competencies

• Master’s degree or above in any field; experience in administrative support, project coordination, or operations is preferred.
• 1–3 years of relevant experience; exceptional recent graduates will also be considered.
• Strong business understanding and learning agility, with the ability to translate goals into actionable plans.
• Excellent verbal and written communication skills in both English and Mandarin.
• Strong sense of ownership and execution capability, with the ability to maintain high performance in dynamic environments.
• Detail-oriented, organized, and responsible, with solid time management and information-handling skills.
• Proactive communicator with strong collaboration skills and the ability to bridge teams across time zones.

Nice to Have

• Familiarity with project management or process tracking, with the ability to drive tasks to completion and ensure delivery quality.
• Experience in multinational companies, Web3, or fintech industries is a plus.