What are the responsibilities and job description for the Administrative Assistant position at Bismarck, City of (ND)?
Pay rate up to $20.00/hr, depending on experience.
This position is responsible for providing direct support to fire department administration on assigned projects.
Flexible hours Monday-Friday.•Provide direct support on a wide array of projects including briefings on administrative topics, reports, etc..
•Develop and curate content for various social media platforms (bismarcknd.gov website, Facebook, X, etc.)
•Assist in maintaining department Standard Operating Guidelines/Procedures and inventory records for department including content within fire stations, fire trucks and equipment, vehicles, communications equipment, office equipment and personal protective equipment.
•Process accounts payable, purchase orders and credit card expenditures for assigned areas.
•Provide administrative support in the personnel processes.
•Assist in the budget process in entries, accuracy and ensuring completion of modules.
•Assist in managing the open records request process regarding fire incidents and investigations.
•Develop office procedures.
•Provide backup to Fire Administrative Coordinator
•Perform related duties
•Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a some related college education.
•Sufficient experience in social media management and content creation.
•Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
•Knowledge of modern office practices and procedures.•Knowledge of social media platforms and their best practices.
•Knowledge of city and departmental policies and procedures.
•Knowledge of records retention and open records
•Knowledge of computers and job-related software programs to include Word and Excel.
•Skill in accuracy and detail for work products.
•Skill in prioritizing and organizing work.
•Skill in maintaining confidentiality on sensitive issues to include personnel and fire investigation information.
•Skill in oral and written communication.
•Skill in the use of such office equipment as a computer, scanner and copier.
This position is responsible for providing direct support to fire department administration on assigned projects.
Flexible hours Monday-Friday.
•Develop and curate content for various social media platforms (bismarcknd.gov website, Facebook, X, etc.)
•Assist in maintaining department Standard Operating Guidelines/Procedures and inventory records for department including content within fire stations, fire trucks and equipment, vehicles, communications equipment, office equipment and personal protective equipment.
•Process accounts payable, purchase orders and credit card expenditures for assigned areas.
•Provide administrative support in the personnel processes.
•Assist in the budget process in entries, accuracy and ensuring completion of modules.
•Assist in managing the open records request process regarding fire incidents and investigations.
•Develop office procedures.
•Provide backup to Fire Administrative Coordinator
•Perform related duties
•Sufficient experience in social media management and content creation.
•Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
•Knowledge of city and departmental policies and procedures.
•Knowledge of records retention and open records
•Knowledge of computers and job-related software programs to include Word and Excel.
•Skill in accuracy and detail for work products.
•Skill in prioritizing and organizing work.
•Skill in maintaining confidentiality on sensitive issues to include personnel and fire investigation information.
•Skill in oral and written communication.
•Skill in the use of such office equipment as a computer, scanner and copier.