Executive Assistant to The Tribal Council

The Bishop Paiute Tribe is seeking a full-time Executive Assistant to the Tribal Council based in Bishop, California. This senior executive role is responsible for accomplishing the Tribe’s strategic objectives by working closely with the Tribal Council, Chief Executive Officer, executive leadership, and department directors to plan, direct, monitor, and evaluate administrative and operational functions across the organization.

The Executive Assistant (EA) serves the full Tribal Council administratively but reports to the Chairman for supervision. The EA provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management.

About the Bishop Paiute Tribe

The Bishop Paiute Tribe is a federally recognized sovereign nation located in Bishop, Inyo County, California, at the base of the Eastern Sierra Nevada Mountains. With more than 2,000 enrolled members, the Tribe is one of the largest Native American tribes in California and has occupied the Owens Valley region since time immemorial.

The Tribe is governed by an elected Tribal Council and is deeply committed to self-determination, cultural preservation, environmental stewardship, and sustainable economic development. Tribal operations encompass government administration, health and human services, housing, education, environmental programs, and tribally owned enterprises, including Wanaaha Casino and related hospitality operations.

Joining the Bishop Paiute Tribe means becoming part of a mission-driven organization dedicated to strengthening community well-being while honoring Paiute traditions and sovereignty.

For more information, please visit bishoppaiute.net for full job description.

Position: Executive Assistant to The Tribal Council

Department: Office of The Tribal Council

Supervised by: Tribal Chairperson; Tribal Council

Pay Grade: E6 $78,705.00 - $126,716.00 DOQ

FLSA: Exempt, Salary/ Regular; Full Time

Position Summary:

The Executive Assistant (EA) to Tribal Council serves at the discretion of the Bishop Paiute Tribal Council. The Executive Assistant serves the full Tribal Council administratively but reports to the Chairman for supervision. The EA provides high-level administrative support to the Tribal Council Office Manager and the Tribal Council with the expectation of maintaining utmost confidentiality and records management. Responsible for assisting and supporting through the coordination of meetings, travel arrangements, annual strategic planning sessions, and distributing information from the Tribal Council to Tribal Members and staff. The Executive Assistant performs a wide variety of administrative functions answers the telephone, drafts correspondence, drafts agenda and minutes for the Tribal Council, provides oversight of draft agenda and minutes for Committee meetings as directed and coordinates travel for the Tribal Council.

Indian Preference: The Bishop Paiute Tribe is an Equal Opportunity Employer within the confines of the Native American Preference and the Bishop Paiute Tribal Employment Rights Ordinance No. 1992-01 (as amended on June 28, 2012) and the Indian Self Determination and Education Assistance Act (24 U.S.C. 450, et seq.), 25 CFR 271.44 and other relevant laws.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties:

· Coordinate Tribal Council meeting agendas.

· Prepare, distribute, and maintain official meeting minutes.

· Track action items and Council directives.

· Provides written notification to Tribal Council Member when written and verbal correspondence requires their attention and maintain record of incoming and outgoing correspondence pertaining to Tribal Council.

· Responsible for supporting the communications, preparation, agenda and minutes for the Tribal Council, committees, boards, commissions, and ad hoc meetings as assigned.

· Draft correspondence on behalf of the Tribal Council as directed.

· Maintain and coordinate Tribal Council calendars.

· Coordinate, schedule and attend meetings (Business, Regular, General Council, Special, Public Hearing, etc.), travel, and appointments.

· Prepare reports, presentations, and briefing materials.

· Assist with travel arrangements, including itineraries and documentation.

· Track Tribal Council expenses and process invoices.

· Ensures donation requests are received, logged, tracked, and routed in accordance with Tribal policies and procedures.

· Reconcile Council credit card statements and prepare budget summaries.

· Provide backup support for front desk and administrative team as needed.

· Participate in training and demonstrate proficiency in meeting minute-taking and executive administrative support functions within ninety (90) days of hire.

· Must have strong writing, typing, editing, proofreading, layout and design skills.

· Serve as a professional representative of the Tribal Council at all times and uphold confidentiality by refraining from sharing, posting, or distributing any information, in any manner, without the express written consent of the Tribal Council.

· Shall maintain a clean and orderly Tribal Council Conference Room/Tribal Chambers and kitchen including taking inventory and ordering supplies on a weekly or as needed basis.

· Assists with the organization and updates of the Tribal Council Drive (internal server), Tribal Members portal on the Tribe's Website for effective and efficient information sharing and document retention.

· Coordinates Tribal Council to tribal community communications (i.e., flowers, recognition of tribal member, and events).

· Must be proficient in project management software.

· Must have record management experience and knowledge of digital archiving utilizing multiple digital platforms.

· Must conduct business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with tribal members, visitors, co-workers and others.

· Must have excellent organizational skills.

· Other duties as assigned by the Tribal Council.

Supervisory Responsibilities

· Provides direct supervision and oversight of the Committee Coordinator, including task coordination, work prioritization, performance guidance, and accountability.

Education and Experience:

· Associate’s degree in business, public administration, or a related field; a combination of relevant education and experience may be substituted for the degree.

· A minimum of four (4) years of experience in an executive assistant or comparable role is required; additional experience is highly preferred. Must be proficient with a number of computer systems to include Microsoft Suite.

Other Requirements:

·Must have and maintain a valid California Drivers’ License and be insurable by the Tribe’s existing automobile insurance policy.

·Must have the ability to work with people from diverse cultures, ethnic and socio-economic backgrounds and possess a basic knowledge of Native American communities and always maintain cultural sensitivity.

· Must comply with the Bishop Paiute Tribe’s organizational policies.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

1. Decision Making – the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully to make the responsible decision.

2. Interpersonal Skills - the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things; ability to interact and maintain good working relationships with individuals of varying cultural and social backgrounds.

3. Analytical Skills - Ability to analyze operational, statistical and financial information and draw logical conclusions; compare and interpret facts and figures.

4. Communication – Ability to communicate clearly both verbally and in-writing; ability to write clear and concise reports, memoranda, directives and letters.

5. Customer Oriented – the individual delivers excellent service to both internal and external customers in a friendly and courteous manner.

6. Time Management – the individual prioritizes and plans work activities, uses time efficiently and develop realistic action plans.

7. Detail Oriented – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

8. Adaptability – the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

9. Reliability – the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

10. Organized – the individual keeps clean and organized workspace and projects.

11. Motivated – the individual inspires self and others about them to get the job done and follow through on tasks.

12. Technology Skills – Operates various word-processing, spreadsheets, MIP and database software programs in a Windows environment.

13. Safety Oriented - aware of surroundings to maintain a safe work environment for community members and co-workers.

Pay: $78,705.00 - $126,716.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $78,705 - $126,716