What are the responsibilities and job description for the Accounting Manager position at BioTalent?
Finance Manager / Accounting Manager
New Jersey - 1/2 days a month in the office. Very Flexible working arrangement.
$90,000 - $110,000 plus bonus and leading benefits.
Position Overview
The Finance Manager / Accounting Manager will be responsible for the day-to-day financial operations with a focus on QuickBooks Online, project-based accounting, financial reporting, expense coding, invoice follow-up, job setup, and coordination with the company's outside accounting firm.
This is a hands-on role for someone who is highly organized, detail-oriented, and comfortable working in a fast-moving agency and professional services environment. The ideal candidate has experience with project-based accounting and understands how agency work is estimated, billed, tracked, and reported.
Key Responsibilities
Financial Management and QuickBooks Online
- Manage daily financial activity in QuickBooks Online, ensuring records are accurate, timely and properly maintained.
- Maintain the chart of accounts, vendor records, customer records, project/job records, and supporting documentation.
- Code expenses accurately by company, client, project, department, and expense category.
- Reconcile bank accounts, credit cards, and other financial accounts on a regular basis.
- Maintain clean, organized, and auditable financial records.
Project-Based Agency Accounting
- Set up and maintain new client job numbers and project records.
- Track project-related revenue, expenses, pass-through costs, vendor costs, and internal allocations.
- Support project-level reporting, including budget tracking, job profitability, and variance identification.
- Work with internal teams to ensure projects are properlyset up, tracked, invoiced, and closed out.
- Help leadership understand financial performance by client, project, and business unit.
Reporting, Invoicing, and Month-End Close
- Prepare monthly reports, including P&L; statements, balance sheet summaries, cash flow reporting, receivables/payables summaries, and project-level reports.
- Support month-end and year-end close in coordination with the outside accounting firm.
- Support client invoicing and ensure invoices are accurate, timely, and aligned with project scopes, contracts, and billing schedules.
- Follow up on outstanding invoices and help manage accounts receivable.
- Track vendor invoices, confirm proper coding, prepare payments for approval, and monitor cash inflows and outflows.
Accounting Firm Coordination and Process Improvement
- Serve as the day-to-day contact for the company's outside accounting firm.
- Provide documentation, reconciliations, reports, and supporting information as needed.
- Support tax preparation, annual filings, and other accounting firm requests.
- Recommend improvements to reporting, expense coding, job setup, invoice tracking, and project accounting processes.
- Help establish consistent financial workflows and related companies.
Salary : $90,000 - $110,000